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PERMANENT BUILDING COMMITTEE
ANNUAL REPORT FOR 2015

The Boxford Permanent Building Committee (“PBC”) is responsible for the management of all
Boxford municipal buildings, including school buildings. This responsibility includes the
oversight and supervision of the planning, design, construction, reconstruction, major alteration,
renovation, enlargement, major maintenance, demotion, and removal of all Town buildings and
recreation structures and playing fields and courts, including any significant renovation or
upgrade of service equipment and major systems. The Permanent Building Committee is
comprised of five regular voting members. Two temporary members are added to the Committee
for any municipal project involving construction or major maintenance. The two temporary
members are the representatives of the town board or committee sponsoring or requesting the
municipal project.

During 2015, the Permanent Building Committee spent significant time and effort on several
major projects that included the development of the town owned land off Spofford Road in the
center of town, Aaron Wood project, water leak in Town Hall, and the Haynes
Fields/recreational fields project.

The PBC worked closely with its consultant, Weston & Sampson, to complete Phase 2 of the
feasibility study of the town owned site off Spofford Road. Phase 2 consisted of plans for the
drilling of a test well for the water that would supply the new facilities to be developed on the
site as well as the other town owned facilities in the center of town if the yield of the well was
sufficient. The PBC had got preliminary sign-off from the Conservation Commission to traverse
the wetlands to access the drill site and from the MA Department of Environment Protection to
drill the test well for water from the site. The PBC had also worked closely with the Spofford
Pond School Administration, Boxford School Committee, Police Department, Planning Board,
Board of Health and Board of Selectmen on the location and design of the access road to the
central site. The access road designed also provided a solution to improve the traffic flow when
buses and parents arrive and depart to drop off and pick up students from the Spofford Pond
School. The PBC sponsored a warrant article in May 2015 for funding to proceed with the
drilling of the test well. The town voted to pass over on voting that article.

The Committee also worked closely with the Tri-Town School Administration and the architect,
Gienappe Design on the interior and exterior improvements to the Aaron Wood Building which
houses the Tri-Town School Administration offices. The PBC met every other week for 5
months to provide the appropriate oversight of the $942,000 project that Northern Contracting
substantially completed in the Fall, 2016.

The PBC also focused on addressing the water leaks identified at Town Hall. Working with the
DPW Superintendent and Gienappe Designs which the town hired to perform a preliminary
assessment of the problem, the PBC learned that there were many causes for the water
infiltration leading to leaks. The areas in the building where the water is infiltrating are primarily
at the four gable ends at the East and West wings of the building (two on front and two on the
rear) and at specific areas at the ground floor. As an initial measure, the PBC authorized the

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