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4.16 Do you have unlimited Usage (iv) PROHIBITED USES: Employees may not use
of SEKO’s Internet, E-Mail, Social
Media and Voicemail?
As a condition of providing Internet, e-mail,
voicemail and other internal and external
telecommunications system access to its
employees, SEKO places certain restrictions
on workplace use of these telecommunications
systems. SEKO encourages employee use of the
internet to communicate with fellow employees (v) COMMUNICATING INFORMATION: Employees
and clients regarding matters within an employee’s
assigned duties, to acquire information related
to, or designed to facilitate the performance
of regularly assigned duties - and to facilitate
performance of any task or project in a reasonably
prudent business manner.
Please be advised that your use of the internet,
e-mail, social media, voicemail and other internal and
external telecommunication systems access, provided
by SEKO, is subject to the following provisions:
(i) OWNERSHIP: SEKO’s computer and
telecommunications systems are the property
of SEKO and may only be used for authorized
business purposes. SEKO reserves the right (vii) ACCESS TO E-MAIL AND VOICEMAIL: You are
to monitor, copy, delete and disclose all
documents, data, messages and files stored
on SEKO’s systems. Accordingly, employees
should have no expectation of privacy with
respect to their usage of these systems.
(ii) EMPLOYEE RESPONSIBILITY: Employees are
responsible for the material they review and
download on the Internet and e-mail system.
Employees are responsible for providing the
Chief Information or Technology Officer with
copies of all passwords, as SEKO maintains a
master list of such passwords.
(iii) PROHIBITED ACTIVITIES: Unless otherwise
approved by your manager for work purposes,
participating in personal instant messaging
or chatrooms is prohibited. Additionally,
sending, displaying, printing, or otherwise
disseminating material that is fraudulent,
harassing, illegal, embarrassing, sexually
explicit, obscene, intimidating, or defamatory
is prohibited. Employees encountering such
material should report it to their supervisor
immediately or, in his or her absence, to the
Human Resources Department.
SEKO’s internet and e-mail resources for
commercial or personal advertisements,
solicitations, promotions, destructive
programs (i.e., viruses and/or self-replicating
code), political material, or any other
unauthorized use. SEKO’s Internet and e-mail
resources should be utilized for business
purposes only.
should exercise the same care in drafting
e-mails and posting items to newsgroups
as they would for any other written
communication. Anything created on the
computer or Internet may, and likely will, be
reviewed by others.
(vi) VIRUS DETECTION: All material downloaded
from the Internet or from computers or
networks that does not belong to SEKO must
be scanned for viruses and other destructive
programs before being placed onto SEKO’s
computer system.
to access and use only the e-mail and voicemail
boxes which have been assigned to you. You are
responsible for the security of your e-mail and/
or voicemail messages and you are expected to
retrieve your e-mail and voicemail messages on
a regular basis. You are not to access another
employee’s e-mail and/or voicemail without the
other employee’s or the Chief Information or
Technology Officer’s express consent. If another
employee gains access to your e-mail and/or
voicemail account(s) without your knowledge
and permission, and uses either account in
violation of this policy, please contact the
Human Resources Department. If you are out
of the office for an extended period of time, you
are expected to change your voicemail greeting
so that callers are informed of your absence
and the date when you expect to return.
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