Page 60 - PARAMETER E

Part 1- Administrative Manual

4.4.14.6. Application for vacation or sick leave for one full day or more shall be indicated on the application
form which is to be accomplished at least in duplicate;
4.4.14.7. Application for vacation leave shall be filed in advance, or whenever possible five (5) days before
going on such leave;
4.4.14.8. Application for sick leave not filed in advance exceeding five (5) days shall be accompanied by a
medical certificate;
4.4.14.9. An employee who is absent without approved leave shall not be entitled to receive his/her salary
corresponding to the period of his/her unauthorized leave of absence;
4.4.14.10. An employee who is absent without official leave (AWOL) for thirty (30) days shall be notified in
writing by the University to report and explain the circumstances behind his being AWOL within
five (5) days from receipt of notice, otherwise, he/she shall be dropped from the rolls;
4.4.14.11. An application for leave of absence, for thirty (30) calendar days or more shall be accompanied
by a clearance from money and property accountability. Said application should be endorsed by
the Vice President of Administration/Director for Administrative Services recommending
appropriate action. For faculty and staff members from satellite campuses, application for leave
of absence of more than 6 months shall have to be forwarded to the President for approval or
disapproval;
4.4.14.12. In the application for leave of absence, the employee shall clearly indicate the purpose or reason
for such leave whether it be for employment in private or other government offices, inside or
outside the country, otherwise such application shall be denied; and
4.4.14.13. Any employee who makes any misrepresentation in the application for leave shall be subjected to
disciplinary action.

4.4.15. Vacation Leave Credits

4.4.15.1. Faculty members with teaching loads and other assignments during vacation period shall be
granted Service Credit equivalent to their official time on days of actual teaching provided they
are not paid honorarium;
4.4.15.2. Faculty members who are given special assignments during the vacation period by their
immediate supervisors sanctioned by the University President are entitled to service credits
provided they are not paid honorarium;
4.4.15.3. Faculty members who report for work during term breaks, holidays, and other non-working days
as authorized by the President will also be given Service Credits provided they are not paid
honorarium;
4.4.15.4. Service credit shall be converted to vacation and sick leave using the following formula pursuant
to LOI No. 1509:
Where;
30 = No. of days in a month
X = the number of unused service credit in work days:
69 = 58 days SV + 11 days Christmas Vacation
2 = the two kinds of leave
30X + 69
__________ = No. of vacation and sick leave
2

4.4.15.5. Unused service credits shall be converted to vacation and sick leave using the formula stated
above. The total vacation and sick leave that may accumulate to the credit of a teacher has no
limit;
4.4.15.6. Commutation of teacher’s accumulated service credits converted to vacation and sick leave
shall be allowed only to those who resign, retire or are separated from the service;
4.4.15.7. Payment of terminal leave shall be made only after confirmation of the total accumulated leave of
the teacher. For the purpose of confirmation, the claim shall be supported by pertinent records
showing dates, times, and places when and where service credits were earned;

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IFSU Code