Page 62 - PARAMETER E

Part 1- Administrative Manual

4.4.18.2. Other documents required are Statement of Assets and Liabilities and Fiscal's Clearance (place of
assignment/residence).

4.5. Department of General Services (DGS)

4.5.1. Office of the Director of General Services

The Office is headed by the Director of General Services. He/She takes charge in the
maintenance of the buildings and other physical structures of the University and supervises the
employees and laborers who are specifically assigned to maintain the buildings and grounds of the
University. It directly supervises the following offices: Motorpool/transportation services, Electrical
services, Water services, Carpentry services, Labor services, Landscaping and Janitorial services.

4.5.2. General Policy on the Use of University Facilities

University facilities are dedicated to primary uses within the University. Such primary uses,
however, do not require that the facilities be exclusively reserved for those uses, and it is therefore
the University policy to make these facilities available for other uses which are consistent with the
mission and goals of the University.
In the absence of a competing primary use, the University facilities shall be available to
groups within or outside the University for purposes, which are consistent with the University
mission. The following factors shall be considered:
4.5.2.1. In no case shall any facilities of the University be used without approval by proper Officials;
4.5.2.2. If the proposed use is appropriately sponsored by an academic department of the University;
4.5.2.3. If the proposed use is appropriately sponsored by a student, staff, or faculty organization which
is officially recognized by the University;
4.5.2.4. If the proposed use is open to students, faculty or staff of the University;
4.5.2.5. If the proposed use does not conflict with scheduled or anticipated primary uses, nor interfere
with on-going primary uses;
4.5.2.6. The proposed use must not pose physical danger to persons or the possibility of damage to the
University facilities or equipment;
4.5.2.7. Evidence must be presented by the user of ability to pay the rates and charges for use of
University facilities and services and, where appropriate, advance payment of a portion of the
anticipated rate and charge and/or refundable damage deposits may be required;
4.5.2.8. Application for proposed non-primary uses of the University facilities should be made in writing
to the University President through the Director for General Services. Upon approval, payment
should be made to the Cashier’s Officer. Receipt of payment should be presented to the Security
Guard on Duty before the use of said facility; and
4.5.2.9. If the facility/equipment is to be used or borrowed by a non-IFSU employee, he/she has to be
guaranteed by any IFSU employee.

4.6. Department of Environment Conservation and Management (DECM)
It is headed by a Director of Environment Conservation and Management. It supervises the
implementation of climate change and waste management programs of the university. It also takes
charge of the tree planting activities of the institution.

4.7. Department of Linkages and Grants Development (DLGD)
The department under the office of the vice president for planning and resource
generation is headed by a director whose functions are provided under section 3.2.4.4 page 29 of this
manual.

4.8. Department of Planning, Monitoring and Evaluation (DPME)
The department under the office of the vice president for planning and resource generation
of the university is headed by a director. The director is tasked to perform functions as provided under
section 3.2.4.4. page 29 of this manual.

49
IFSU Code