Page 43 - Ipsos

Information Classification: Internal Use
Ipsos Book of Policies & Procedures

1.0 Summary

Information is the most valuable asset in Ipsos. This policy sets the governance framework for
information usage, retention and destruction.

Ipsos has published the following policy as part of its overall objective to operate a high quality
market research business and to provide accurate and reliable information to its clients. This
policy is aligned with its 4Ss (Security, Simplicity, Speed and Substance) operating goals and in
particular Security. Ipsos encourages responsible use of information technology resources; and
full compliance with relevant laws and best practices.

This IT policy and procedure is reviewed annually and is part of the Ipsos Book of Policies &
Procedures and can be found on the Ipsos Global Intranet site. It is to be read in conjunction with:

 Ipsos Green Book, the Ipsos Professional Code of Conduct which is distributed to all
Ipsos employees;

 The other IT Policies & Procedures, in particular; IT.2 - Information Security & Acceptable
Use.

2.0 Purpose and scope

2.1 Objectives

This policy has the following objectives:
 to harmonize Ipsos’ needs and objectives within an appropriate information management
framework;
 to classify the Information that Ipsos employees may have access to;

 to ensure confidentiality, integrity and availability of data and information in IPSOS;
 to set the basis for disciplinary action in case of infringement of the regulatory framework
established and/or inappropriate use of information;
 To set clear expectations to Ipsos and its staff on how information is:

o Classified
o Labeled
o Handled

o Retained
o Destroyed

 Govern the retention of e-mail data so as to provide a cost effective e-mail solution for Ipsos;
 Govern the retention of e-mail accounts so as to provide business continuity and when
required,
 To maintain the Company’s legal and financial status and to fulfill obligations to shareholders,
employees, customers, regulators, or other outside interests.

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