Page 40 - Ipsos

o Hotel expenses - itemized invoice (only submitting credit card receipt or payment receipt
is not sufficient to support the expense claim).
o All expenses which are done in foreign currency and paid by credit card should be
supported by a credit card statement copy or screenshot showing the actual AED charge
incurred. Otherwise, the current Ipsos FX rate for this currency will be applied.
o Mark your receipts according to the sequence of your expense claim.

5.SUBMISSION
All expense claims should be submitted within two months from the date of the expense receipt.

Expense claims should be submitted to finance by 20th of the month, in order to be included in the
payroll, otherwise will be added to the payment run in the following month.

6. PAYMENT
All duly signed and approved expense claims received on or before 20th of every month will be paid
together with the salary of the current month. Those received after cut-off will be processed and
paid the following month.

7. ADVANCES (By Cheque, NO CASH)
• For requesting advances related to projects, make sure you have the approval of your direct
line manager and the Credit Control Manager.
• The request needs to be sent to Finance 3 days prior, to ensure sufficient time in preparing
relevant cheque requirement.
• In cases where an employee is travelling and needs an advance for day to day expenses
(meals, taxi, etc.), these requests need to be supported by a completed Travel Request Form
(TRF), approved by the direct line manager. Please refer to the MENA travel policy for
further specific details on travel and expenses. Such requests should also be submitted to
Finance 3 days in advance.

8. PERSONAL EXPENSES
Below personal expenses will be automatically deducted from payroll:

• Tecom Salary Certificate charges
• Courier expenses