Page 39 - Ipsos

Appendix 3 – UAE – Expenses Reimbursement Policy

1.POLICY
It is the policy of Ipsos in the UAE (hereafter: The Company) to pay for all business expenses
incurred by employees in fulfilling the requirement of their positions.

2.SCOPE
This policy and procedure applies to all departments and employees of the Company. All employees
must respect the terms of the present document. The Company will not reimburse expenses not
complying with the terms of this Expense Policy and Procedure.

3.AUTHORIZATION AND EMPLOYEE SIGNATURES
All expense claims submitted to Finance should have the employee’s direct line manager’s approval
(either in the form of a signature on the expense sheet or in an email attached to the sheet) and the
employee signature on the expense sheet. Any expense sheet without either of these will not be
accepted for processing.

3.DETAILS REGARDING EXPENSE
• All expense sheets should be typed up and not hand written, as such forms will not be
accepted.
• Please indicate the date of your expense sheet – should be current dated

• Any expenses related to F&B must clearly stipulate the attendees. For client
entertainment, the client name and client representatives should be mentioned.
• For Transportation expenses - the purpose, destination (from and to) should be mentioned
as well as client name if visiting a client. In cases where an employee is using their personal
vehicle for long trips, the above details are still required and he/she will be reimbursed
according to the amounts already specified by management for travel according to
destination.

4.SUPPORTING DOCUMENTS / RECEIPTS
• All expense claims must be supported by an invoice and receipt (proof of payment). This
includes, but not limited to the below:
o Taxi claims – should submit taxi fare receipt