Page 7 - Policy Handbook For DDU Employee -V-1

INDO-DDU-V1

TRAVEL AND CLAIM

Claim Process Local conveyance

 You are eligible to claim local conveyance i.e. Bus travel ticket, Bike petrol bills, Train
travel tickets with a maximum limit of 2500/- on monthly basis.
 Mobilizers/field team will be entitled for 2500/- and they need to submit log books with
their claims.
 Travelled by Bus / Train / Bike / – Attaching Ticket and Bill is mandatory to claim any
Amount.
 No Flight ticket is applicable.
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 Claims need to be couriered on or before 15 of every month at HQ to Finance
Department (Centre head has to ensure all claims are send together)
 Only one claim per month can be applied.
 All claims need to be put in E-portal system only, any claim not in system will not be
entertained. URL of Portal is http://www.indovisionconsultancy.com/dolibarr/index.php
 Any Claim found fraudulent will be rejected fully and disciplinary Actions will be taken.
 Paid cab Not Applicable.
 Any claim submitted will be checked and authenticated by Finance and is subject to its
approval.
 It may require to work on Sunday due to project demand and employee is expected to
fulfil same, no extra Claim or reimbursement will be given if worked on Sunday.

Claim Process outside base location

Resource will move outside the designated area the below Claim mount are applying “subjected
to Approval from HOD/Management”.

 The daily expenses limit is Rs. 500 applicable for out station only with minimum stay of 1
night.(supporting bill needed else 10% TDS deduction is applicable)
 The entitlement for boarding/hotel is Max. Rs. 2000 per day.
 Travelers are advised to check out from the hotel in the morning if they are leaving the
town / city in the same evening.
 Food claimed as actual then DA is not applicable (This is a special case &HOD approval is
needed)

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