Page 237 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

APPENDIX H.
Form No. 73.
Questions for the Inspection of Records. Observations by
Inspecting Officers.
[References are to the Records Manual, 1943, when no
other Manual is specified.]
OFFICE RECORD
(A)—English Records—Current Correspondence
N.B.—In regard to questions marked thus (J) the reply
should be given after testing a few instances.
I. In the last three years, how often has the Deputy
Collector in charge been changed"; (Note 2, Preamble.)
1A. In the last three years, how often have the head
clerical officer and the reference clerk been changed?
(Note 2, Preamble.)
IB. What is the name of the Deputy Collector in charge,
and how long has he been in charge? (Note 2, Preamble.)
1C. What are the names of the head clerical officer and
the reference clerk, and how long has each held his
appointment? (Note 2, Preamble.)
ID. Is a statement kept up to date hung up showing .
the names of the gazetted officers and clerical heads in
charge from time to time and the date when each took
and relinquished such charge? Rule 224 of the Bengal
Practice and Procedure Manual, 1940.)
IE. Does the clerical head of each Department keep a
note book alphabetically in which are noted references
to important orders and precedents relating to his
department? (Rule 230 of the Bengal Practice and Proce-
dure Manual, 1940.)
IF. Is a list hung up showing the registers kept in the
department, and is it signed by the Deputy Collector
in charge and kept up to date? (Rule 119.)
2. Are all covers received and opened by the
Collector? If not, to whom is the duty entrusted? (Rule 13.)
*3. Does the head assistant affix docket stamps
on each letter and then fill in the spaces provided for the
department and class of papers to which the document
belongs and note in pencil for the guidance of the
diarist the collection under which it falls? (Rule 13.)
4. Are all letters received and issued said to be
entered in the registers, the subject being given clearly but
concisely? (Rule 33.)
5. As regards the procedure followed in putting up letters,
note any deviation from that laid down in rule 17.
6. Is every fresh letter said to be treated in the manner laid
down in rules 16 and 17?
7. Is every letter, whether received or issued said to be
serially numbered and entered in the fly-leaf as soon as
received or issued (Rules 17, 32 and 62.)

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