Page 239 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

24. A. Are the spare copies of more than three
years old sent to the record-room? (Rule 75.)
*25. Are all blank reports and returns ""treated as
C class papers? (Rule 101, class C.)
26. Has the system of classification of A, B and C papers
been carried out with regard to all the collections in the
current record-room? If not, state the explanation when
the work will be completed and who is responsible for the
failure to keep the classification up to date.(Rule 90.)
*27. When a year's collections are made over to the
record-keeper, does the department concerned first make
over to the clerk in charge of forms and stationery all the
mill-boards not required for tying up the files in bundles by
collections, and does such clerk enter these mill-
boards in his stock register? (Rule 79.)
28. Is the date of drafting noted in each fair copy of a
letter under the place for the Collector's signature? (Rule
23.)
29. Are rules 78, 79 and 81 regarding the transfer of
English correspondence to the record-keeper duly
observed, in the current record-room?
30. Are any registers kept in almirahs? (Rule 200.)
31. Are there any registers on the clerk's table other
than those in actual use? (Rule 201.)
32. Is a work-card kept up to date by each clerk or muharrir
showing the particulars regarding each register? (Rule
226 of the Bengal Practice and Procedure Manual, 1940.)
33. Are the registers and manuals kept vertically
with their backs duly labeled and arranged
alphabetically between two iron supports on clerk's tables?
(Rule 200.)
33A. Are correction slips regularly inserted in the Manual
and is it up to date?
34. Are returns punctually submitted? Is the
procedure referred to in rule 13, Chapter II, section I. page
62 of the Register and Return Manual, 1919, followed to
increase punctuality in the submission of returns?
*36. Examine the methods of checking pending
letters and issuing reminders punctually, and state
whether they are satisfactory. (Rules 18 and 38.)
36. Does each responsible clerk properly keep the
forward diary or a reminder-card cabinet in which to
note the proper dates for putting up files? [Rules
40 and 47(d).]
36A. Does he enter clearly but concisely the subject-matter
on each kind of reminder? (Rule 39.)
37. Is correspondence in arrear? If so, what action
is necessary to work off the arrears?
*38. Except for immediate reference,' do the clerks keep
disposed-of files on their tables? (Rule 67.)

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