Page 240 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

39. Is a list of returns and reports due hung up
before or near the head-clerk, with a view to their punctual
submission to the higher authorities?
40. Has necessary action been taken on all the points
raised in the last inspection notes of (a) Commissioner, (b)
Collector, (c) Deputy Collector?
(B)—English Records—Old Correspondence.
N.B.—In regard to questions thus marked (*) the reply
should be given by testing a few instances.
41. Deleted.
*42. Is a note kept on a label inside the front cover of
Register No. 62 showing where the collections and files
referred to are stacked and the annual total of letters
received and issued in each department? (Rule 98.)
43. Deleted.
43A, Do the fly-leaves show every letter in the file
whether "A." "B" or "C" P (Rule 63.)
43B, Are fly-leaves preserved or destroyed in
accordance with rule 99?
*44. Do the reference clerks of the various departments
concerned regularly send in their year's collections to the
record-keeper? (Rules 59 and 78.)
45. If not, what department records are delayed?
What is the explanation?
45A. Does the record-keeper bring the delay to the notice
of the Deputy Collector? (Rule 78.)
*46. Are the C papers destroyed by the department
to which the files belong before the files are made over
to the record-keeper? If not, state the reason. (Rule 105.)
*47. Are Registers 60, 61 and 62 bound, the blank
pages having been removed? If not, when will this be
done? (Rule 10.)
*48. Where these registers of a department for each year
contain but few pages, are such registers for several years
bound together chronologically in one volume? If not, when
will -this be done? (Rule 10.)
*49. Are the files in the collections arranged in numerical
order? (Rule 82.)
*50. Where a file is missing in a collection, is there in its
place a removal slip to show With whom the file is or to
what year it is transferred? If not, who is responsible?
(Rule 81.)
*51. Are the files of each collection tied together in,
numerical order in a bundle and is there on the outer
mill-board a label pasted showing to what department
and year the collection belongs, and: the number and name
of the collection? (Rules 83 to 85.)

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