Page 238 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

8. Are registers 60, 61 and 62 kept up to date? (Rule 8.)
9. Are new registers opened every year? (Rule 8.)
9A. Is care taken to avoid waste by having the registers
of an appropriate size? (Rule 10.)
10. Is attention paid to rules 7 to 12, prescribing the mode of
keeping the Index Register No. 62 and Registers 60 and
61?
10A. Does each department keep its own set of registers of
letters received and issued, and Index Register? (Rule 9.)
11, 11A and 12—deleted.
*13. Is the retention of a file at the expiration of a year
noted in the Index Register for ‘that year? (Rule 70.)
*14. Is the collection system thoroughly understood?
(Rule 5.)
14A. Are the files within each collection kept serially in the
shelves of the current records? (Rule 82.)
*15. Are office notes or "keep-with" kept in the file to
which they belong and sewn to the letters to which they
belong? (Rule 4.)
16. Is care taken not to mix up two or more different
subjects in a single file? (Rule 5).
16A. Are new files intelligently opened? (Rules 16
and 23.)
17. Are the files examined in regard to classification
arrangement in serial order and fly-leaves prior to their
transfer to the record-room of old correspondence? (Rule
78.)
17A. Are C papers sorted and destroyed before,
sending them to the record-room? (Rule 74.)
*18. Are rules 59 to 77 regarding the
arrangement of files and collections of current
correspondence strictly attended to by the head assistant
and the reference clerk?
19. Are removal slips placed in the proper place, when
any paper or bound volume is removed and are they
destroyed when received back? (Rules 65 and 66.)
20. Are all letters to the address of one authority
said to be enclosed and despatched in a single
envelope? (Rule 213.)
21. Are the Collector's diaries filed together in a form
convenient for reference?
22. Does the Collector correspond with his -subordinates at
headquarters by note and order and not by formal letters?
(Rule 192.)
*23. Are the papers within each file ordinarily all of .
foolscap size or folded in foolscap size? Are all the papers
smaller than this size parted on to a sheet of foolscap?
(Rule 1.)
*24. Are spare copies of printed letters kept in accordance
with rules 75 and 76?

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