Page 89 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

292. Unused folios, if any, should not be retained in the office, but should be attached to Unused folios.

the copy for the preparation of which they were filed and returned to the applicant

together with the copy, a receipt for both being taken on the back of the application.

Should the applicant in any case fail to appear to claim either the copy or the unused

folios, both must of necessity be retained temporarily; but on the last day of each month

all unclaimed copies ready for delivery before the close of the preceding month, together

with all unused folios attached thereto, shall be destroyed in the same manner as is

prescribed in the case of the impressed stamps of folios used for copies. The number of

folios so liable to destruction is to be ascertained from the entries in Column 16 of the

Register maintained in Form No. 16. Nothing in this rule shall, however, deprive the

copyists or the typists of the remuneration due to them. In any case in which a copy is

refused or cannot be granted the folios and stamps supplied by the applicant shall be

returned to him when he is so informed. This should be done also where the application

is withdrawn and the folios and stamps have not been used. Such, stamps would not

include searching fee and expedition fee affixed to the application.

293. When an applicant requires his copies to be furnished on the day of application, an Extra fee.
*This is a tee
extra fee of one rupee (or, if the copies exceed four folios of four annas each, of four for credit to
Government,
annas for each folio of four annas each)* shall be charged on all copies so furnished to
and no part of
be levied from him by a court-fee stamp which should be affixed to the application for the it is payable to
the copyist or
copy. Care, however, is to be taken that other applicants for copies do not materially typist.

suffer by the arrangement. If the granting of other copies be much delayed by this rule,

an extra hand ought to be told off to furnish the copies urgently required.

NOTE 1.—No application is regarded as complete nor, the preparation of a copy
taken up until the necessary stamps and folios have been filed. When these are not

filed with the application, the applicant is not entitled to obtain his copy on the day on

which the stamps and folios are filed.

Note 2. If sufficient stamps and folios to cover the full charge for a copy under this rule

are not filed with the application, the estimate of the deficit in respect thereof shall at

once be personally communicated to the applicant, if available. Otherwise the procedure

laid down in rule 291 should be followed.

Duty of clerks
through whose
294. Each clerk through whose hands an application for copies passes shall put his hands
applications
initials and date of receipt and passing on by him on the back of the application and shall pass.

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