Page 90 - Bengal Records Manual, 1943.doc

Compendium on Acts and Rules

mention in the endorsement the name of the officer to whom he delivers such

application. These entries should be made one below the other (the first to be about two
inches from the top and three inches from the left hand side of the reverse of the
application) and must be legibly written. When a clerk receives and passes on the

application on the same date, that day's date and his initials will suffice. When, however,
he retains the application over the day, he must enter both the dates of receipt and

passing on thus 12/13 7. These entries must also be initialled by the clerk concerned.
NOTE 1.—Applications for copies must not be returned or rejected on frivolous grounds
and if the particulars given are insufficient to identify a record every effort must be made

to trace it even though the description given in the application may be inaccurate in
some respects.
NOTE 2.—There should be no unnecessary delay in com- plying with the requisition of

the copying department.
295. When the copy is delivered to the applicant, his signature therefor and the date
should be taken on the reverse of the application. The counterfoil of the application

should at the same time be taken back from the applicant and kept attached to the
application.

296. Any person producing an uncertified copy may get it certified, if the original is in
existence, on his filing, with his application, a court-fee stamp of two annas and a search

fee of four annas as prescribed in rules 278 and 279 above in addition to the fee
required for authentication.
NOTE 1.—Copies with notes written on them or portions marked or underlined shall not

be accepted for conversion into certified copies.
NOTE 2.—If the original has been amended or added to or if any order has been
endorsed on it after issue of uncertified copy the uncertified copy cannot be converted

into a certified copy.

Certified 297. In the case of certified copies, the court-fee chargeable under the Court-fees Act
copies.
shall be levied by affixing the necessary stamp to the first folio of the copy. It shall be the
duty of the officer who authenticates the copy to see that the stamp is correct before he

does so, taking the orders of the Deputy Collector in charge in all cases of doubt or
dispute. The officer who compares the copies shall note the number or words written by

the copyist or typist on the back of the folios, so that the record-keeper, who should from

90