Page 20 - Flipbook New Admin Staff

College of Medicine
Department of Anesthesiology

CATEGORY: Administrative CREATED: 11.17.2014
SUBJECT: Attendance/Work Schedules for REVISED: 08.21.2017
Exempt TEAMS Employees APPROVED: 08.21.2017
EFFECTIVE: 02.23.2015
ANNUAL REVIEW:

When an employee is hired at the University of Florida, he/she accepts the responsibility to
work every scheduled day (UF Employee Handbook). Exempt employees are expected to have
an established work schedule of at least 40 hours per week and to report to work as scheduled,
ready to begin work. The supervisor must be notified if the employee is unable to report to
work as scheduled.

Abuse of leave time will be determined by the employee's immediate supervisor, giving
consideration to the circumstances and the level of workflow interruption.

Vacation leave and scheduled sick leave must be sent to the department Outlook calendar
(Anes-DepartCalandar), and approved in advance by the immediate supervisor. Optimally, an
employee should never use more leave than is accrued.

An employee who is unexpectedly absent must notify his/her supervisor or the appropriate
department contact via the supervisor’s preferred notification, with an email at a minimum,
prior to the beginning of the work shift.

Employees are required to email the supervisor on a daily basis at the beginning of the work
shift during an extended unscheduled absence (i.e., illness), unless a specific exception is made
by the supervisor.

Employees returning to work after an illness or injury, who have been absent from work for five
or more days may be required to bring a medical certificate. This policy should in no way usurp
Shands Hospital’s policy of Shands employees reporting to Occupational Health to be cleared
for return to duty after being out sick for three or more days.

An employee’s attendance becomes unacceptable when review of his/her record shows:

(1) More than six occurrences of unscheduled absences in a six-month period. The six months
is determined using a rolling calendar, i.e., counting back from the most recent incident. A
multi-day absence may be counted as a single occurrence providing the appropriate notice was
provided to the supervisor.

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