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City of Encinitas Permit and Service Delivery — Performance Standards + Process Guide

TI O N 11 Appendix A

Permit Processing Procedures for e-Project Source

E C
S Cycle Review Tasks
TASK CHESS
TASK NAMES DESCRIPTION ASSIGNER ASSIGNEE
CATEGORIES BOARD
Intake
Intake Admin: This task is for the project planner to prepare Land Use Permit Intake Senior Planner Planning and
Acknowledgement the acknowledgement letter per template. Planner Building
Letter
Intake Admin: This task is for the admin staff to prepare the Land Use Permit Intake Administrative Planning and
Prepare Notice Maps preliminary notice map and list for public notice Planner Staff Building
and List and CPP.
Intake Admin: This task is for the admin staff to create the Land Use Permit Intake Administrative Planning and
Create Large/Small case folder. Planner Staff Building
Folder
Cycle Review 1
Cycle Review 1 This task is for the project planner to prepare Land Use Permit Project Administrative Planning and
Admin: Initial the routing materials and for admin staff Planner Staff Building
Submittal Referral to route the initial submittal materials to
Routing necessary city departments and outside
agencies for review and comments.
CEQA: Start Task assigned to environmental coordinator to CEQA Project Environmental Planning and
Preliminary Review review initial submittal. Planner Coordinator Building
Cycle Review 1: Task to track status of responses from City Land Use Permit Project Project Planner Referral
Referral Response departments and outside agencies. Planner
Cycle Review 1: Task for planner to prepare and complete the Land Use Permit Project Project Planner Planning and
Comment Letter first comment/incomplete letter and send to Planner Building
applicant.
Meeting: Schedule Task to meet with the supervisor to discuss and Land Use Permit Project Supervisor Planning and
with Supervisor review the comment letter for accuracy and Planner Building
completeness prior to releasing the letter to the
applicant.
Applicant Task to track the status of the applicant’s Land Use Permit Project Project Planner Applicant
Response 1 response to 1st comment/incomplete letter. Planner
Meeting: Schedule Task to meet with the applicant to discuss the Land Use Permit Project Project Planner Planning and
with Applicant 1st comment/incomplete letter. Planner Building
Cycle Review 2
Meeting: Schedule Task to meet with applicant to review 2nd Land Use Permit Project Project Planner Planning and
with Applicant submittal to ensure that it is complete and Planner Building
addresses all comments included in the 1st
comment/incomplete letter. No incomplete
submittal shall be accepted.
Intake: Cycle Task to initiate Cycle Review 2 Land Use Permit Project Project Planner Planning and
Review 2 Submittal Planner Building
Received

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