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Permit and Service Delivery — Performance Standards + Process Guide City of Encinitas

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TASK CHESS
TASK NAMES DESCRIPTION ASSIGNER ASSIGNEE
CATEGORIES BOARD
Cycle Review 2 This task is for the project planner to prepare Land Use Permit Project Administrative Planning and
Admin: Re-submittal the routing materials and for admin staff Planner Staff Building
Referral Routing to route the 2nd submittal materials to city E C
departments and outside agencies for review S
and comments.
Cycle Review 2: Task to track status of responses from City Land Use Permit Project Project Planner Referral
Referral Response departments and outside agencies. Planner
Cycle Review 2: Task for project planner to prepare and Land Use Permit Project Project Planner Planning and
Comment Letter complete comment/incomplete letter and send Planner Building
to applicant.
Meeting: Schedule Task to meet with Supervisor if the 2nd Land Use Permit Project Project Planner Planning and
with Supervisor submittal remains incomplete and/or to discuss Planner Building
and review the 2nd comment letter for accuracy
and completeness prior to releasing the letter
to the applicant.
Applicant Task to track the status of applicant’s response Land Use Permit Project Project Planner Applicant
Response 2 to 2nd comment/incomplete letter Planner
Meeting: Schedule Task to schedule a meeting with the applicant if Land Use Permit Project Project Planner Planning and
with Applicant the application is still incomplete. If application Planner Building
is complete, schedule meeting only if deemed
necessary.
Cycle Review 3
Meeting: Schedule Task to meet with applicant to review 3rd Land Use Permit Project Project Planner Planning and
with Applicant submittal to ensure that it is complete and Planner Building
addresses all comments included in the 2nd
comment/incomplete letter. No incomplete
submittal shall be accepted.
Intake: Cycle Task to initiate Cycle Review 3 Land Use Permit Project Project Planner Planning and
Review 3 Submittal Planner Building
Received
Cycle Review 3 This task is for the project planner to prepare Land Use Permit Project Administrative Planning and
Admin: Re-submittal the routing materials and for admin staff to Planner Staff Building
Referral Routing route the 3rd submittal materials to necessary
city departments and outside agencies for
review and comments.
Cycle Review 3: Task to track status of responses from City Land Use Permit Project Project Planner Referral
Referral Response departments and outside agencies. Planner
Cycle Review 3: Task for project planner to prepare, complete Land Use Permit Project Project Planner Planning and
Comment Letter and send 3rd comment letter to the applicant. Planner Building
Application is expected to be deemed complete
after the 3rd submittal.
Meeting: Schedule Task to meet with Supervisor to discuss and Land Use Permit Project Project Planner Planning and
with Supervisor review the 3rd comment letter for accuracy and Planner Building
completeness prior to releasing the letter to the
applicant.
Applicant Task to track status of applicant’s response to Land Use Permit Project Project Planner Applicant
Response 3 3rd comment letter. Planner
Meeting: Schedule Task to schedule a meeting with the applicant Land Use Permit Project Project Planner Planning and
with Applicant to discuss comments on 3rd submittal if Planner Building
necessary.

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