Page 18 - Rice & Gardner Training Booklet - Distribute Copy R1

03 |Topic 3

How do you kick off design and construction in support of the bond program?

NOTES: B. ESTABLISH PROGRAM SCHEDULE

We use several schedules in our management approach:

Preliminary Master Project Schedule: This schedule is developed during the
design phase to detail the tasks for design, procurement, construction,
occupancy, close-out, and warranty. It includes items like utility tie-ins, other
activities that interface with the Owner or other contractors, and key
milestones from the construction portion of these schedules in the proposal
documents.

Master Project Schedule: A Master Project Schedule is developed by using
the construction schedule submitted by the General
Contractor/Construction Manager-at-Risk. Key tool in managing each project
to its required interim and final completion dates. Key district dates like
student testing, furniture delivery and installation and move in will be
tracked on the schedule. The schedule should be updated based on regular
meetings with the General Contract/Construction Manager-at-Risk and
regular team meetings with the district and the design team.

Short Interval Construction Schedule: The on-site Construction Manager
meets weekly with the General Contractor/CMAR to review their detailed
short-term (3-4 weeks) schedules. The schedules must be consistent with
the requirements of the current Master Project Schedule and the milestones

in each General Contractor/CMAR contract.

Completion and Occupancy Schedule: This process begins as information
becomes available, often while in the design phase. Schedule includes start-
up and commissioning activities, final inspections, operations training,
district and TDLR approvals, move-in and operations start-up, Contractor de-

mobilization, final site restoration, and final acceptance. The project
managers should develop a responsibility matrix with stakeholders and

program team early on so everyone understands their role in the project
from the very beginning.

MAY 2017 RICE & GARDNER | 13
PROGRAM MANAGEMENT | GUIDE BOOK