Page 21 - Feed Lab

Suguna Management System Ver 1.0 / SOP / FQL / P1 - 02 Page 1 of 6

2. Lab Equipments Maintenance &

Handling Procedure

malfunctions immediately to the responsible person for
EQUIPMENTS MAINTENANCE AND SERVICE
the instrument and clearly indicate that it is "OUT OF
The procedures to determine, maintain, and monitor ORDER" when a malfunction occurs. When available,
instrument performance are an integral part of a quality
service contracts which include semi-annual/annual
control program as they promote a high degree of maintenance of certain pieces of equipment should be
confidence in analytical results. Each procedure is obtained.
described in the respective equipment SOP. All
essential testing equipment has its own SOP and Calibration: The validity of the analytical results
maintenance records that document operation, produced is strongly related to the performance level of
calibration and routine maintenance. the instrumentation used for analysis. It is therefore
essential that for each instrument and each method,
Maintenance: Complete and accurate installation
proper calibration procedures be established and that
instructions, operating manuals, parts manuals, calibration results be recorded and used as a basis for
service manuals and written guarantees or contracts continuous assessment of the instrument
are kept with each instrument to assure proper performance. The method calibration requirements are
functioning. The implementation of a preventive included as part of the method. Equipment/instrument
maintenance program which includes the testing of calibration and traceability to national standards should
equipment against specifications and procedures for
be documented. Certified weights and thermometers
frequent calibration, checking and cleaning, is are available and should be used and the
essential. The performance of instruments and documentation maintained in the laboratory.
equipment is evaluated on a regular basis to ensure
that the equipment or instrument continues to function Inventory: A permanent inventory record of all
properly and has the appropriate historical records to equipment is kept by the Laboratory in charge. This
properly audit and to evaluate. Routine maintenance record includes the equipment's name, model number,
tasks such as cleaning, adjusting, replacing of parts or serial number, manufacturer, date of acquisition,
lubricating are performed on each instrument by the original cost and present location and any unique
responsible officer according to instructions provided identifier assigned locally.
in the operating manual of the instrument or as
Parts and Supplies: The analyst must maintain a list of
identified by past experience. All maintenance tasks
and repairs performed by the analyst or the service spare parts kept that are critical to keep the instrument
representative are recorded on the current instrument operating and must review this list at least annually. This
log sheet for each instrument. Analysts must report all list is to be kept in the Instrument Log Book.

Prepared by : Approved by :
11 Director - Technical