Page 1148 - Area X - H

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1 day
Timeliness o f distribution o f agenda to 1 day
before 1 day before
17 members o f ADCO/ACADCO before the mee Receiving copy
the meeting the meeting ting
meeting
Timeliness o f minutes of 1 day
1 day
ADCO /A CA D CO meetings prepared before 1 day before
18 before the Receiving copy
and copies distributed to members of the meeting the mee
ting
ADCO/ACADCO meeting
Timeliness of excerpts o f resolutions 1 week 1 week 1 week
after the after the
19 prepared and distributed to concerned after the Receiving copy
meeting meeting
officials meeting
1 day
1 day
Timeliness of matrix of actions prepared 1 day before the before
20 before the the Receiving copy
and distributed to concerned official meeting
meeting meeting
Timeliness of ADCO/ACADCO 2 days 2 days after 2 days
21 records and related documents properly after the the meeting after the Summary of
meeting documents
filed meeting
Timeliness of release o f instructions/ within 1 within 1 within 1
day after day after
22 communications from the President to day after Receiving copy
receipt receipt
A D CO /A CA D O members receipt
c. University Secretary % o f accuracy of
communications/reply/office 90% 90%
23 90% Copy o f draft
orders/m em oranda from the President
prepared
Timeliness of within 2 within 2 within 2
24 communications/reply/memoranda days after days after days after Receiving copy
from the President released receipt receipt receipt
Office of
Timeliness of submission to the 2 days 2 days 2 days the BOR,
before the before O ffice o f
25 President o f tracers and reports on before the President Receiving copy
deadline the dead the
important communications released deadline line (Board President
Secretary)
% o f university meetings, transactions,
90% 90% Summary of
26 linkages and collaborations 90%
documents
set/taken/filed properly
1 hour
Timeliness of recording all incoming and 1 hour 1 hour upon
upon upon
27 outgoing documents/communications in receipt o f
receipt o f receipt of
the office documents documents documen
ts
2. Executive % o f accuracy in assessing concerns and 100% 100% Office o f BOR, Receiving copy/ log
1 100%
A ssistan t/s Services documents (complete staff work) for the the Office o f sheet with action