Page 52 - Student Handbook

7. Financial Statement

c. Procedure for recognition

1. Upon submission of the complete copy of the needed requirements for newly
formed organization, the president, secretary and treasurer/representative of the
organization may confer with the Head of SOSCA;
2. Organization shall secure and process recognition permit with the necessary
signatures (Chairman/President, Secretary, Treasurer, Coordinators, Head of SOSCA,
etc.) at the OSA;
3. After securing the approval of the Head of SOSCA, obtain the approval of the Dean
of Student Affairs (OSA);
4. Return to the Head of SOSCA and submit the approved copy of permit, and;
5. Secure the certificate of recognition from OSA after the introduction ceremonies.

New and existing socio-cultural organizations including class organizations and Central
Student Government shall be required to submit their schedule of activities for the current
school year not later than one and a half (1 ½) months after the opening of classes for the first
semester. Failure of socio-cultural organizations to submit their schedule of activities within this
period would forfeit their chance of being recognized by OSA and are therefore not allowed to
operate in the University.
The OSA shall design and implement an accreditation system for the recognition and
operation of socio-cultural organizations. The system shall be from Level I to Level II, Level III
being the highest. Such an accreditation system shall include but not limited to; I) honors and
awards received by members individually or as a group; II) improved GPA of the members; III)
representation of the University in different contest/training/workshops/domestic travels or
overseas, etc. sponsored by outside agencies; IV) records of misdemeanor of members; V) rate
of attrition of members; and achievements of scheduled activities.
The OSA shall monitor all socio-cultural organizations and be subjected to accreditation
by the middle of February of each academic year. These organizations shall be required to
submit for review all pertinent documents required for accreditation. The accreditation
performance of student organization and the recommendation for their recognition or non-
recognition shall be reported to the University President through the OVPAA.

The Socio-Cultural Organization

A new socio-cultural organization shall be allowed to operate for one year on probationary
(Level I) status. It shall no longer be recognized the succeeding year if it is unable to reach the Level II
accreditation.

An existing socio-cultural organization that is unable to reach Level II status shall be subjected to
probationary period of at least one school year. If the same organization is unable to reach Level II
status the succeeding year, it shall no longer be recognized and allowed to operate in the University.

An existing socio-cultural organization that is unable to reach Level II status may appeal to the
OSA for recognition in cases when calamities prevented their performance or completion of scheduled
activities and other unforeseen as demanded by the academic and social atmosphere in the University.