Page 54 - Student Handbook

a. Qualifications

1. Must be regular member of the University faculty and staff;
2. A faculty or staff may serve as Coordinator of not more than two (2) organizations, a
Senior adviser of one (1) and Junior of the other; and
3. Must not have been involved in any disciplinary/administrative case.

b. Responsibilities

1. Must be actively involved in the preparation of the work plan/program of activities of
the organization;
2. Must be present in all approved activities of the organization;
3. Shall be a signatory in any certified accomplished activity of the organization;
4. Must take responsibility for any violations committed by the organization;
5. Are expected to refer to the Head of SOSCA and Dean of Student Affairs on any
problem; and
6. Shall perform other tasks as may be required by the Dean of Student Affairs, OSA and
President of the University.

c. Duties/Functions

1. Assist/supervise organizational unit in the programming of calendar of activities;
2. Coordinate and monitor activities of the organization in the execution/implementation;
3. Monitor/evaluate program of activities;
4. Conduct/act as chaperon in seminar, symposia, convocations, contests, field trips and
the likes;
5. Act as guide in the policy revisions of the Constitution and by-laws;
6. Act as member of the board of canvassers during election;
7. Coordinate with the Board of Student Discipline in cases of student misconduct in
consonance with the Student Norm of Conduct;
8. Review and/or edit reports of the organization;
9. Submit to the SOSCA, semestral and annual accomplishments of the organization;
10. Encourage moral support to students to participate in campus activities;
11. Coordinate with SOSCA from time to time.

Section 11. Conduct of Activities

a. Activities of all student organizations shall require prior approval from the Dean of Student
Affairs. However, activities to be conducted outside the University and those that will last to
beyond 5:00 o’clock in the afternoon would need approval of the OVPAA. Approval of said
activities shall be based on the submitted list and schedule of activities of organizations.
Only in very exceptional cases where an activity is not listed that an activity could be
approved.
b. Except for the Central Student Government – sponsored convocations, social activities that
would tend to disrupt the normal schedule of classes shall no longer be allowed. University
student programs are exempted from this provision. Any activity shall be approved at least a
week before its implementation.