Page 57 - Student Handbook

3. Have the withdrawal slip signed by the Head of SOSCA, Dean of OSA and student
representative. Withdrawal of funds can be allowed only if proper voucher record is
properly accomplished and audited.
4. Liquidation of previously withdrawn fund shall be made before another withdrawal shall
be granted.

e. Book of accounts shall be maintained by each student organization, which shall indicate all
collections, disbursements of the organization. The book of accounts shall be open for
inspection during regular office hours by any member of the organization, by the
advisers/coordinators and by OSA whenever such is warranted.

f. On expenditures and Audit

1. All treasurers of the organizations recognized by the Office of the Student Affairs should
submit themselves to auditing.
2. Auditing shall be done not later than one week after an organization has sponsored an
affair, incurred expenses and/or solicited contributions.
3. Auditing shall be administered by appointment of the treasurers with the members of
the Board of Auditors.
4. The OSA Board of Auditors shall consist of two regular staff members of CvSU and one
bonafide student of the University who shall be selected by the Dean of OSA.
5. The treasurer should submit to the members of the Board of Auditors quadruplicate of
the detailed expenses incurred an/or contributions solicited on written or voucher
records. In case of contributions, name of contributors together with the name of the
recipient should be presented.
6. Each expense should be supported by sales invoice properly signed by the dealer of the
commodity bought. The sales invoice number should be correctly written in the
voucher’s record. Expenses without any supporting documents will be disallowed.
7. Receipts of incidental expenses should be duly signed by the one who spent the
amount, properly authenticated and approved by the treasurer, the auditor and the
advisers/coordinators of the organization.
8. All voucher records should be signed by the treasurer and approved by all members of
the Board of Auditors, and Head of SOSCA.
9. Every financial accountability should be settled one week before the semester ends.

Section 13. Guidelines for the Management of Funds of All Recognized Students Organizations

a. All recognized student organization with funds exceeding on thousand pesos (P 1, 000.00)
are required to open a bank account at CvSU cooperative Bal, Inc. under the name of the
organization.
b. The treasurer of the organization shall be responsible for the safe keeping of the bankbook
of the organization during regular school days. However, all treasurers are required to
deposit the PASSBOOK at the OSA during the semestral breaks and/or vacation or in case
when the treasurer stops schooling or take a leave of absence of more than one (1) week
(this is aside from the financial reports required from each organization at the end of each
semester)
c. All forms of deposits or withdrawals from the bank accounts of the organization shall be
made by the Chairman or Treasurer of the organization who shall sign the deposit or