Page 111 - HCSD SOPandIC Manual

1. The FPD approves purchases for materials, equipment, supplies, and services for private/non-public
school(s) and ensures that such purchases remain in the control and supervision of HCSD.

2. The FPD and Federal Programs Administrative Assistant (FPAA) will ensure that any purchased
capitalized equipment meets all requirements of the district and will be tagged and labeled as
property of Hinds County School District.

3. In the event of an emergency, i.e., a last-minute change in Professional Development facilities,
supplies on back-order, etc., reimbursement to the private/non-public school may be allowed with the
prior approval of the HCSD Business Manager and the FPD.

4. During meaningful consultation, the FPD will ensure, to the extent possible, that services,
instructional materials, supplies, and equipment purchased with Title funds are secular, neutral, non-
ideological and supplemental in nature, that is, not supplanting what the private school would provide
in absence of federal funds.

5. The FPD and/or designee will conduct an annual audit of equipment purchased with equitable Title
funds at private school facilities in accordance with district inventory procedures.

6. The FPD will conduct audits/reviews during meaningful consultation or drop-in visits to participating
private schools to ensure that Title I supplies/equipment are used only for Title I purposes.
Supplies/equipment can be removed without remodeling the private school facility.

7. The FPD will facilitate the removal of supplies/equipment from the private school facility if the
district no longer needs these items to provide Title I services, or if the removal is necessary to avoid
unauthorized use of the items for other than Title services.

The Elementary and Secondary Education Act of 1965, as amended by the Every Student Succeeds Act of
2015 (ESSA), acknowledges that disputes may arise between a private school and the local educational
agency (LEA) responsible for administering equitable services to the private school under the provisions
of ESSA.

In Hinds County School District, the Federal Programs Director (FPD) is responsible for meeting all
requirements for Equitable Services as required by ESSA and MDE.

Complaint Process

Complaints to HCSD
In the event that a dispute should arise between the district and private school during consultation on how
to provide equitable and effective programs to eligible participating private school students/teachers,
including the use/non-use of contracted third-party providers, the following process will be used to
resolve:

1. The private school officials will submit in writing a detailed explanation of the act or omission by
Hinds County School District in providing equitable and effective programs, within five (5) days.

2. The FPD will provide written explanation and rationale to the private school officials within five
(5) working days after receiving the notice of dispute.

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