Page 28 - My Clinic Employee Handbook Draft V.1

2.12.4 Sickness Whilst at Work
If you fall ill at work, you should get authorisation from a MANAGER to leave work.

2.12.5 Absence due to Sickness
In the case of absence due to sickness, you must also advise a MANAGER of the nature of your illness and your
expected date of return.

Before returning to work from sickness absence, you may be required to provide a doctor’s certificate stating
that it is safe for you to do so. The company may, at any time, require an employee to submit to a medical
examination by a doctor nominated by the company regardless of the length of absence.

2.12.6 Medical Certificates
If you are absent from work due to sickness on the third working day of absence, you must submit a medical
certificate to a MANAGER so that it is received on or before the fourth day of absence. Where this is not possible,
you must contact him or her to explain the reason. All medical certificates must state the nature and expected
duration of your illness.

In the case of illness, you must telephone a MANAGER every Monday, advising that the absence is going to
continue. Medical certificates must also be submitted on a weekly basis.

Note: Any misrepresentation on medical certificates may lead to instigation of disciplinary proceedings.

2.12.7 Illness while on holiday leave
If an employee should fall ill while on holiday you should inform a MANAGER. The Company will treat the holiday
leave as sick leave, if medical certification is provided.

2.12.8 Absence adjacent to holiday leave
If an employee should fall ill adjacent to approved holiday leave it is at the company's discretion to withdraw
approval for that holiday leave. Should approval be withdrawn a MANAGER will inform you of this.

2.12.9 Referral to the Company Doctor
The Company will be entitled, at its expense, to require you to be examined by an independent medical
practitioner of the Company's choice at any time (whether or not you are absent by reason of sickness or injury)
and you agree that the doctor carrying out the examination may disclose to and discuss with the Company the
results of the examination.

An employee will always be given at least 48 hours’ notice to attend the company appointed Doctor,
Employees will be asked to inform a MANAGER of any problem with attendance at the appointment. Failure to
notify a MANAGER results in an additional cost to the Company.
2.12.10 On Your Return to Work
Immediately on your return to work from sick leave, you must report to a MANAGER. He or she will discuss with
you the reason for your absence and complete the return to work interview with you.
2.12.11 Short-term Persistent Sickness Absence
In cases where you are consistently absent, whether medically certified or not, the Company reserves the right
to initiate disciplinary procedures. This will also apply where your absence shows an unacceptable pattern or
failure to meet contractual obligations i.e. attend work.

2.12.12 Excessive Sickness Absence
Due to possible impacts to your contractual obligations or your capability to carry out your role any unacceptable
pattern or high level of sickness absence will lead to a formal interview with a MANAGER. After each instance of
absenteeism, a MANAGER will conduct a return to work interview with you. On the third return to work
interview in as many months, a MANAGER will explain to you that you are now in a formal counselling session.
Failure to improve attendance can lead to disciplinary action being taken.

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