Page 100 - WU183.indd

WORLD U18

Post Event R. Successes

P. Flags • Meeting between Head of State and IAAF President
• Patron and Patron’s offi ce involvement
• Removal of fl ags that were displayed in the sta- • Declaration of event opening by the Head of State
dium for all participating countries • 100% Visa issue to all teams officials and IAAF
• Packing of all fl ags as per sizes into 9 boxes com- delegates
prising of: • Waiver of: Visa & Work permit fees, Customs duty,
• 525 National Flags KEBs fee, KPA fees
• 9 IAAF Flags • Hospitality service at stadium on food
KYEB
• Medals ceremonies execution
• Shipped to EFM, Surrey TW 20 8R2 London
• Welcome dinner
• Handover of fl ags to clearing agent for shipping
• Involvement of retired athletes
to Monaco and London
• Resolution of Immigration issues in Entebbe,
• Confi rmation on delivery to destination
Yaoundé and JKIA
• Clearing of teams’ competition equipment
Offi ce
• Shipping back of equipment and Flags
• Food at the Athletes village
• e LOC meeting of July 7, 2015 discussed offi ce
• Performance by Kenya Airports Authority Service
for LOC and each Directorate to provide office
and security
requirements to the LOC Administration.
• Protocol and Hospitality Office requirements
• IAAF President & CEO engagement
included computers & accessories, Furniture &
Fittings, 5 staff , stationary, Communication and
• Government Clearing Services Unit help in clear-
offi ce space.
ing hired timing machine from South Africa
• Offi ce space was not available for the Director, • Opening & Closing ceremonies
Athletic Federation as per AK Letter REF. AK/
KENYA YEARBO0K
PYM/VOL. 1/18/2017
Assistant Director except a shared office room
availed with less than a month to the event that
S. Challenges
was shared with 5 directorates of volunteers,
Security, Protocol, media, and Technical. It was
EDITORIAL BOARD
not conducive for work due to crowding and 3
• Slow pace in submission of letters to Government
Ministries and Departments
computers.
• Delayed set-up of offices and late provision of
offi ce requirements.
Q. Risk
• Nonexistence of Transport vehicles for use. Spero
e Directorate submitted a risk register containing contracted later and services were with gaps like
10 risks identifi ed in line with the Event Organizing dirty cars or unprepared personnel for tasks and
Agreement clause 8.2 is was to enable the LOC to again Pewin also contracted with change creating
conduct risk assessment, prepare Risk Management service gaps.
plan including Risk Monitoring methodology and • Appreciation tokens to various organizations and
submit to the IAAF. During the event, there was a individuals. Email sent to Commercial for this
huge crowd that was managed by security. Noted purpose on June 27, 2017.
also was lack of sponsors benefi ts management as • Certifi cates to all for work during championships
witnessed at lack of branding at JKIA and behind (LOC, Volunteers, Athletes and Organizations)
schedule tasks. • Athletics Kenya Photo Finish equipment from
South Africa left behind by Airline in South Africa.

100 | ACTIVITIES AND OCCURENCES DURING WORLD U18 CHAMPIONSHIPS