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IAAF W ORLD U18 REPORT

Resolved by support of Government Clearing • Exit Plan. is was not clear; for instance, the
Agent and customs offi cer at JKIA Forodha. installing of fl ags at the stadium and equipment
• Nike mix – up of items. Shoes and T-shirts packed ready for re-export; there was no clear respon-
together and invoice showed only shoes. Customs sibility. Seiko’s was done by Mr. Wakiihuri and
required thorough check due to wrong declaration fl ags by Mr. Maxwell Nyamu.
and Botswana Uniform coming together with • Update to principals delayed
Kenya. • Welcome dinner invitation card delayed pro-
• Customs Services Department at Times Towers duction
closed all offi ces and went for a sensitization pro- • Procurement of food safety service provider
gramme on July 4, 2017. failed
• Delays at clearing at the Ports (Mombasa & JKIA) • Procurement of Hospitality services not dis-
KYEB
cussed with directorate
is was attributed among other reasons:
• Lack of translators at JKIA and Athletes village
• Delayed uniform to JKIA volunteers
a) Late issuance of customs waiver letters
• Volunteers accommodation, transport & lack
b) Appointment of the clearing and forwarding fi rm
of meals at JKIA
to start engaging
T. Recommendations
c) Delay in availing of documentations e.g. bill of
lading
• Maintain Budget responsibility with sign-off for
d) Delayed payments to the clearing fi rm
expenditure
e) Delayed payments of mandatory fees like shipping
• Start work early and not wait for last days or
lines for Mondo goods
months
f) Delays in waiver letters processing from LOC to
Ministry of Sports Culture and the Arts.
• Confi rm number and ability of volunteers
• Involve Government departments early
• Payments delays for staff
• Follow timelines without excuses
KENYA YEARBO0K
• Mandatory training for Directors
• Inadequate capability of some volunteers
• Table reports for foreign benchmarking/games
• Limited vehicles at the airport and some in
poor condition
attendance in other cities/countries
• Lack of branding at the Airport: There was
• Improved distribution of kits by giving per de-
EDITORIAL BOARD
no branding as discussed with Commercial &
partment
Marketing and during JKIA site visits done on
• Make payments in good time to staff and third
parties to avoid delays and go-slows
15th December 2017 and 20th March 2017 and
followed up with a meeting at JKIA on 16th
May 2017. Welcome desks at Terminal 1E & • Legislation on Sports to be improved by an Act of
Parliament
1A had no branding. Small stickers put after • Have robust Risk management and Disaster
complaints. ere were pull – up banners also Management plans
obtained from Kasarani when there was abso- • Establish Secretariat with clear work and report-
lutely no branding. is is shown by complaints ing structures in place
the IAAF Head of Event Operations shared on • Pro-active auditing to determine if the project
email on 9th July, 2017. is moving according to timeline, budget and re-
• Presidential flag, Kenyan flag, East Africa sources application as opposed to reactive audit
Community flag and IAAF flagpoles loca- that happens post-event e.g airport volunteers
tion was changed on the day of the Opening going on strike until lunch, transport and accom-
Ceremony. modation were paid, offi cial photographers not
• Delayed Availability of the Event Organizing releasing photos for instance medal ceremonies
Agreement(EOA). e team received the EOA photos and South African lighting technician non-
from the IAAF delegate. payment that appeared in the press.

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