Page 184 - WU183.indd

WORLD U18

company did not allow each directorate to have an aration of the event. Most events are awarded
operations lead in each department as the direc- to countries at least 2 years in advance for this
tors were operational and did not feel they needed reason.
them. • Board Directors should not be involved in the op-
• Procurement process started very late and there- erations of the event. e Board should be com-
fore everything procured was an emergency. prised of a small steering committee that meets
• Slow processing of legal contracts forced onboard- to discuss high level decisions. All operations
ing of suppliers and sponsors to be delayed and should be left to CEO, COO and the Secretariat.
accreditation to be bombarded at the last minute. • The CEO and COO should hire a core full time
• Payments to suppliers was slow and could have team into the secretariat that are experts in the
KYEB
jeopardized the event if not for the intervention
departments that they will run; at least 1 year
before the event. The Secretariat can hire an
of the PS Ministry of Sports.
Events Management Company to hire and manage
• After the event it took several months for the LOC
temp staff that are needed only during the event.
Directors and Staff to receive their salaries and al-
lowances. Suppliers also experienced long delays
is will allow for a lower more effi cient wage bill
and eff ective running of the event.
in getting their fi nal payments.
• Procurement should start at least 12 months prior
• The LOC did not have their own bank account
which resulted in the LOC using either the bank
to the event to prevent last minute emergency
procurement and audit queries.
account of Sports Kenya or the Ministry of Sports.
• The LOC should have its own bank account to
is caused a lot of confusion and delays in the
payment of suppliers and salaries.
manage its expenditure so that we have control
Recommendations
offi cer he or she should have full control of the
event bank account with COO or CFO as cosign-
• Appointment of the CEO, Chief Operations Offi cer of our expenditures. If the CEO is the accounting
ers.
KENYA YEARBO0K
and Executive Committee should be done at least
2 years before the event to ensure smooth prep-
EDITORIAL BOARD

184 | ACTIVITIES AND OCCURENCES DURING WORLD U18 CHAMPIONSHIPS