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WORLD U18

Protocol and Hospitality

Introduction

y definition, “protocol” generally refers to Pre – Event
customs and rules of politeness and courtesy
Bbetween individuals and society. Following A. Offi ces
protocol makes our interactions with others more
predictable and provides a basic social framework • The office requirements were submitted to the
KYEB
within which to cooperate. e protocol guidelines
secretariat that incorporated equipment, furniture,
are provided to ensure uniformity and decorum at
personnel and consumables.
IAAF events. e LOC Chief of Protocol will liaise on
• Only one staff at Secretariat as late as October 2016
all protocol matters.
and in case of sickness nothing moves as noted in
Mandate of Protocol and Hospitality Function is to
the Protocol meeting of 9th October 2016.
oversee the areas pertaining to:
• e LOC retreat at Simba Lodge in Naivasha 0n
23 – 25 September 2015 resolved for a protocol
• Arrivals & Departures
co-coordinator to be placed at the Secretariat.
• Opening, medals & closing Ceremonies
• The offices were created at Sports Kenya
• Flags
Headquarters after change of initial plan to have
• Social Functions: Welcome Dinner, Stadium
these at the main stadium. Protocol & Hospitality
Hospitality and Final Banquet
shared an offi ce with media, Security, Technical
• Excursion Programs
and this had 3 desktop computers. e space was
• Clearing & Forwarding
limited for the number of people.
• Import & Export procedures
• e offi ce requirements as requested for equip-
KENYA YEARBO0K
• Visas & Work permits
ment, offi ce space, furniture and personnel were
• Post Event Reporting
not done except offi ce for volunteers as mentioned
above shared and two laptops to the Director and
The mandate was carried out in line with IAAF
assistant Director including mobile phone for them
EDITORIAL BOARD
Protocol guidelines, IAAF Event Master Schedule
and the co-coordinator.
and the following clauses of the Event Organizing
• Internet was provided in June, 2017. e rest of the
Agreement (EOA):
time the directorate was using private sources for
2.3.2 Visa, 4.1.1 conditions of organizing, 4.1.5 Site
Visits, 4.2.14 Social Functions, 4.2.15 Hospitality, internet.
4.2.16 Official printed matter/publication, 4.2.19 B. Meetings
Taxes, 4.2.20 Public Authorization (waivers), 4.2.3
Accreditation, 4.2.22 Progress/Final Report, 4.2.5 Meeting in 2015 on requirements and planning
Supply of Tickets, Accreditation and Parking passes,
4.2.28 Flags and disasters. • Protocol Meeting at Safari Park Hotel on 21st
Other guides were “Government of Kenya procedure February 2015
relating to the Offi ce of the Patron” and “Ministry • Protocol Meeting at Kahawa Barracks in June 2015
of Foreign Aff airs requirements”. • Protocol & Marketing meeting at Java Hurlingham
on 10th June 2015
• Meeting at Riadha House on 1st July 2015 with AK
CEO

68 | ACTIVITIES AND OCCURENCES DURING WORLD U18 CHAMPIONSHIPS