Page 59 - CHHA Binder 2.3.20

Microsoft Outlook 2013
Clinical Support Services
Education and Development Quick Reference Card

STARTING OUTLOOK VIEW SENT! DELETED ITEMS
1. Double click Outlook icon (normally on desktop) 1. Click the Sent Items folder to view previously sent
messages
OPENING YOUR INBOX
2. Click the Deleted Items folder to view previously deleted
1. Click lnbox to the left Inbox messages (these messages will be automatically removed
from your Outlook if they remain in the Deleted Items
READ AN EMAIL ADDRESS folder for an extended period of time)

1. Double click a message to open it up into its own window VIEW CALENDAR
OR
1. Click Calendar to open your calendar
2. Single click a message to open it up in the reading pane
2. Change your view of the calendar by clicking either Day,
CREATE AN EMAIL MESSAGE Work Week, Week, or Month in the Arrange group on the
Ribbon
1. Using the Ribbon, click New Email
(By default, "Work Week" is Monday through Friday only)
2. Enter email address(es) in the
To/Cc box
New
3. Enter the subject of the message
Email
4. Type message in text area
Day Work Week Month Schedule
5. Click Send
Week View
ADDRESS AN INTERNAL (VNSNY) EMAIL MESSAGE Arrange
1. Click To... then search for the appropriate name CREATE AN APPOINTMENT
2. Alternatively, you can click the address book found on the
1. To create an appointment, click New Appointment
Ribbon
El3 Address Book 2. Enter the Subject
3. Enter Start & End time
1
4. Enter the location (optional)
REPLY / REPLY ALL / FORWARD EMAIL MESSAGE(S)

5. Enter details and/or files about New
1. Open the desired message the appointment in the text area Appointment
2. In the respond group, click the desired action (optional)
6. Click Save & Close
I L R. Meeting
CREATE A MEETING
Reply Reply
Forward 1-9a More 1. Follow the steps from Creating an
All
Appointment above (#s 1-5)
Respond
2. Click Invite Attendees Invite
3. In the To... field, enter email addresses (or Attendees
ATTACH A DOCUMENT TO AN EMAIL MESSAGE
click To... to open the VNSNY address book) Attendees
Method #1 4. OPTIONAL: Use the Scheduling Assistant to find others'
1. Drag the file to the message box availability (blue = busy, purple = out of office)
Li
Method #2 RESCHEDULE OR CHANGE AN APPOINTMENT/MEETING
1. Click Attach File Attach
2. Browse Windows Explorer File Method #1
3. Select desired file 1. Click and drag appointment to appropriate time and date
on calenar
PREVIEW / OPEN / SAVE ATTACHMENTS
Method #2
1. To preview an attachment, click the attachment name 1. Double click the appointment
above the email 2. Change the time/date
2. To open an attachment, double click the attachment 3. Click Save & Close
3. To save an attachment, right click the attachment, choose
DELETE AN APPOINTMENT/MEETING
Save As... and select desired drive/folder
1. Click the appointment and press Delete on keyboard OR;