Page 5 - 2020-0915-0223 Board Meeting Documents for September 16

XV. JA AP COY 2020 Report
a. Has been submitted JA AP has been working with us
b. Wednesd
c. Motion – meg Second – Jason

XVI. 501(3)(c)
a. No one has followed up with Vanessa
b. Meg will follow up with her

XVII. COY
a. Meeting today Winnie with Joey
b. Working on 200 teasers or commercials for the event
c. Working on the opening and closing aspects
d. Joey has emailed the individual members for things needed. May be still waiting for
e. August 5 anticipated completion of COY planning
f. GTA Room still going to be used. Reserved for three days. August 25 at GTA and August
26 at Outback Steak House for the 40 anniversary. A cake for the anniversary and need
th
to discuss if outside food can be brought in. May want to meet with kids on August 24.
g. Briefing and opening ceremony will be prerecorded
h. Dinner for anniversary: who is invited?
i. Limited for social distancing
ii. Need to discuss with Kris on capacity
iii. Board, Judges, and main sponsors are currently invited to the anniversary. After
that will need to discuss further.
i. Shirts for all the competitor
j. Shirts for the Board
i. If we can have the cost paid for with COY budget.
ii. Beth will get everyone’s sizes
k. Pending:
i. Not much left
ii. Missing a few things from JA AP
iii. Missing a couple of commercials from sponsors
iv. Meg has some photos to share
l. Last meeting with Adrian and Winnie changed a speech to 4 minutes can use those
photos.
m. May have a lot of photos on the Facebook Page and whatsapp.
n. Social Media Campaign
i. 200 segments
ii. Comes out at 7:30am and in the afternoon
iii. Sponsor spotlight

XVIII. New Business
a. Board Election
i. Chair
1. Meg nominate Joey and Erlinda and Jane Second the motion
a. Unanimously votes passes
b. Thank you, Joey! Joey will dedicate this year to JA