Page 16 - Payroll & Paycom_8-22-17_PRISMA_Neat

Payroll Calendar
Wednesday Thursday Friday Saturday Sunday Monday Tuesday
New pay period begins . Pay Day
Work PAYROLL RUNS for pay
Week period ended: Payroll
1 automatically uploads from
POS to Payroll for processing .
Wednesday Thursday Friday Saturday Sunday Monday Tuesday
Pay period ends .
Work *All final edits must be added
Week to the POS by closing for
2 payroll to process in the
morning .
Wednesday Thursday Friday Saturday Sunday Monday Tuesday
New pay period begins . Pay Day
Work PAYROLL RUNS for pay
Week period ended: Payroll
1 automatically uploads from
POS to Payroll for processing .
Wednesday Thursday Friday Saturday Sunday Monday Tuesday
Pay period ends .
Work *All final edits must be added
Week to the POS by closing for
2 payroll to process in the
morning .

Pay Period End Checklist

1. Export ID Report An Export ID audit report is emailed to all locations every morning . This
report lists all employees on the POS with a 0 (zero) Export ID .
FAQ: What if I notice one or more employees on the Export ID Report is missing?
If an employee is on the Export ID report, this may be for one of the following reasons: One
reason is that the Export ID was not updated on the POS by a manager once generated in
Paycom . Another reason is that the new hire was never submitted through Paycom to HR for
approval . If this is the case, submit the new hire information through Paycom IMMEDIATELY .
If an Export ID has not been generated in Paycom by 3pm MST the day before payroll runs,
CALL HR to ensure that the new hire information has be received in Paycom .
*Remember, if the Export ID is not corrected by closing Tuesday, the employee will not be
paid.
2. Review Employee Punches (One Last Time) Punches for the pay period are to be reviewed
and any final edits are to be made by closing Tuesday .
3. Check Pay Rates Wage information is to be verified to ensure it is correct for all employees .
*Note: Paycom drives the pay; the rate listed in Paycom will be the rate at which the hours are
paid out. If the rate is updated on the POS, Paycom must also be updated.
FAQ: What if I notice that an employee’s raise has not been added correctly to the POS?

Punches for ALL SHIFTS WORKED will need to be edited from the effective date of the pay rate
change and the pay rate will need to be updated in the employee’s POS file so that moving
forward, all punches will capture the correct pay rate .

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Revised November 2016 15 PAYROLL