Page 19 - Payroll & Paycom_8-22-17_PRISMA_Neat

Complete Proper Termination Steps

ALL of the following steps must be taken upon termination:

1. Terminate Employee in Paycom Submit a Change of Employment Status of Employee
PAF to terminate the employee in Paycom . You will be asked to submit the termination
effective date, last day worked and reason for termination . If the termination is
involuntary, you must include details on the final incident . Be as thorough as possible
when adding details .
2. Complete Final Pay Form (if applicable - see State Laws on Termination later in
this manual) This form can be found in the Payroll section on FOXCentral (see
sample in the back of this manual) .

3. Include Disciplinary Report Forms (if applicable – see sample in Forms section)
These forms would indicate prior documented incidents up to and including
the final incident that has lead to termination .

Final Pay

Once the termination in Paycom has been reviewed by HR, the final pay will be issued to the
employee in one of the following ways:

• Manual Check If the employee is on direct deposit and state law requires him/her to be paid
final wages outside of regular payroll, he/she will be issued a manual (paper) check . This
check will be issued by the restaurant or Big Kitchen, depending on state law requirements .

• Instant Pay Card Funding If the same situation as above occurs, but the employee is on a
pay card, HR will fund the employee’s pay card .

• Next Scheduled Pay Day If the employee’s termination is voluntary and/or STATE LAWS
ALLOW, the employee’s pay may process through regularly scheduled payroll and he/she will
received wages on the next scheduled pay day through the employee’s standard method of
pay .

Employee Reminder
Before the employee leaves on the last day worked, it is important to update his/her email address
and contact information .

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PAYROLL 18 Revised November 2016