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EMPLOYEE TRANSFERS (HOURLY)

During an employee’s career, he/she might transfer from one restaurant to another within the company .
There are important steps that need to be taken to make the transition a smooth one:

1. Collect Transfer Request Form This form is filled out by the employee who wishes to transfer
to another restaurant . Once the GM of the new restaurant approves the transfer, he/she signs
the form and sends to the GM of the current restaurant .

2. Hire the Transferring Employee in Paycom The GM of the current restaurant will submit a
Transfer PAF in Paycom for approval . The completed Transfer Form is to be uploaded with the
Transfer PAF . Once the transferring employee’s information is reviewed by HR and added to
payroll, the new location will be able to access the employee in Paycom to retrieve the Export
ID and make any updates .

3. Transfer Employee File The employee’s file is to be pulled and copies of every document in
the folders are to be kept with the restaurant’s termination files . Once copies have been made,
the entire ORIGINAL EMPLOYEE FILE is to be sent to the new restaurant .

EMPLOYEES ARE NOT TO BE ASKED TO BRING THEIR FILE TO THE NEW RESTAURANT. THE
EMPLOYEE FILE IS NEVER TO BE PLACED IN THE HANDS OF THE UNSUPERVISED EMPLOYEE.

FAQ: Why can’t I give the employee his/her file to bring to the new restaurant? What’s the
big deal?

The reason we never want to hand the employee his/her own file is for security and
confidentiality reasons . What if the employee loses the file or forgets to give it to his/her new
General Manager? We lose the file . What if the employee removes disciplinary or other
documents from his/her file? We lose our records . The best way to handle file transfers is for
a manager from the prior restaurant to deliver the file (physically or FedEx) to a manager at the
new restaurant .

4. Edit POS
• Prior Restaurant Once the employee has transferred to his/her new restaurant, the
employee is to be “zapped” from the POS as a terminated employee would be . This will
remove him/her from the time clock system .
• New Restaurant Once the employee’s transfer PAF has been approved by HR through
Paycom, a manager at the new location will have access to lookup the Export ID and
submit PAFs to update the employee’s profile .

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Revised November 2016 19 PAYROLL