Page 205 - Divyank Tyagi

|
enabling Worksharing on Your ProjeCT 171

Figure 5.12
Closing a file
while retaining
ownership of
worksets

Last Viewed The file will be opened with the Last Viewed worksets configuration. If you use
this option when opening a new local file for the first time, all worksets will be opened.
Specify We highly recommend this option because it will give you the most flexibility when
opening a local file. When Specify is selected, you will be presented with the Worksets dialog
box immediately after you click the Open button. You can then choose the worksets you’d like
to open or close before the file is loaded into memory.
To continue your exercise, choose the Specify option and then click the Open button. The first
time any local file is opened using a method other than the Create New Local option, you’ll see
a warning message alerting you that you are opening a local file. This is simply a notification
that you’ve made a local copy of a central file and you’ll be the owner of the local file. If this
warning appears, click Close to dismiss the warning and continue the file-opening process.
The Worksets dialog box will be displayed if you used the Specify option to open the file. At
this point in the exercise, you will still have only Shared Levels and Grids and Workset1, but in
the future, you will have the ability to close any workset you may not need for editing in your
work session. Click OK to close the Worksets dialog box.

Benefits of Local Files

using a worksharing environment allows you to do something your iT department typically asks
you not to do: work directly on your workstation’s hard drive. although working off a network file
is typically a good idea, there are several reasons why a local copy offers additional benefits:

◆ ◆ it allows more than one user to make changes to the central file by editing local files and syn-
chronizing those changes with the central file.
◆ ◆ Your local copy will be more responsive than a networked local file because your access speed
to your hard drive is much faster than it is across most networks.
◆ ◆ if anything bad happens to your network or your central file, such as file corruption, each local
file is basically a backup that can be used to create a new local file by performing a save as
operation and selecting the option to make this a new central file.

c05.indd 171 05-05-2014 16:44:30