Page 40 - TSG Governance Directory_FlipBook

Section 02 The Order of Business is as follows:
a. Call To Order
b. Invocation
c. Roll Call
d. Quorum not met as set forth in Executive Board Powers and Duties, the meeting will be rescheduled. If
Quorum met, continue to Invocation.
e. Invocation
f. Reading of a Summation of the previous Month’s Financial Report by the Treasurer, and acceptance by simple
majority.
g. Reading of the previous Board Meeting’s Minutes by the Secretary, and acceptance by simple majority.
h. President presides over Agenda Issues, first Old Business followed by New Business.
i. Benediction
j. Adjournment
Section 03 Agenda - Any Member of the Executive Board may submit issues to the President of the Board for
inclusion into the Agenda. This should be done fourteen (14) days prior to the Board Meeting in writing. The Agenda
will be published by the President seven (7) days prior to the Board Meeting by posting in a public place in the Church.
The President may prioritize the importance of the issues on the Agenda, but may not discriminate against any issue
submitted by a Board Member. Any issues previously voted down, may not be addressed again for a period of 6
months. The President may choose to include issues on the Agenda that were not published ahead of time, that he/she
deems of an urgent nature.
Section 04 Rules of Addressing the Issues.

a. The issue is read to the Board and opened for discussion.
b. The President will recognize all discussions, first the pros and then the cons either by Committee Report or
General Assembly. No one may repeat what someone else has already said.
c. When all pros and cons are heard, a vote will be held and approved or declined by simple majority of those
present. Each Member will vote his or her own conscience and no effort may be made by any Board Member
to influence another beyond the discussion of pros and cons; or Committee Report.
d. All other procedures not delineated here will be covered under Parliamentary Procedure, in “Robert's Rules of
Order”.

Article IX – Executive Board – Duties Of Officers

Section 01 The President shall be one of the two Principal Officers of the Church. The President shall:

a. Preside at all meetings of the Executive Board, and Annual Conventions.
b. Appoint a “Parliamentarian” and a “Sergeant At Arms”.
c. Appoint Standing and Special committee Chairpersons and Trustees.

Section 02 The Vice President shall:
a. Assume the duties of the President in the absence of the President.
b. Serve in an Advisory capacity at all times and in such capacities as assigned by the President.
c. Will serve as ex-officio member of all Standing and Special Committees, except the Nominating Committee.
d. Serve as a liaison between the Executive Board and the Standing and Special Committees.

Section 03 The Secretary Shall:
a. Record accurate minutes of the proceedings of all meetings of the Executive Board, Annual Convention,
Special Conventions and Executive Committees.
b. Receive Membership Applications, Annual Dues and dispense Membership Cards. The secretary will remit
the fees with a list of new members to the Treasurer and read the names of new members into the minutes at
the next Board Meeting.
c. Send a copy of all Applications for Holy Orders and Sanctions to National Headquarters.
d. Send a copy of all Membership Applications, Marriage Applications and Baptismal/Initiation Rites Application
to National Headquarters along with a fee for Certificates.
e. Preserve in a Permanent File, all records and letters of value to the Board and its Officers.
f. Conduct the correspondence of the Board
g. Keep a list of names and addresses of all Members.

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