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However, not enough information normally available in the early morning for us

25 to make a sound declaration. Thus, aside from various official information
received, we will also identify employee informants from the different regions who
can enhance our information base in determining what action to take.

Procedure:

When the declaration to suspend work is given early morning, prior to work
hours, employees need not report for work. When the declaration to suspend
work is given during office hours, or when employees are already in the office,
stay put for safety. Employees may stay in the office until it is safe to travel home.
When employees are on the way to work when work suspension notice is
received, determine what the best and safest option to take is.

How to deal with Employees attendance when there is a declaration of NO work:
Employees’ hours of stay in the office will be recorded and announcements will
be given on how these will be acknowledged. When there is work, employees
who failed to report for work should apply for VL. If there are valid reasons such
as calamities affecting his own locality only (and not the entire say MM) request
for EL may be filed with your superiors, who should then refer the same to HR for
confirmation to ensure uniform application of our EL rules

The success and efficiency of day-to-day operations depend to a great extent on
the employees reporting for work on time each day. If the employee is absent, or
even late in reporting for work, he/she places an extra burden on his/her fellow
employees.

If, for some valid reason, the employee finds it impossible to report for work,
he/she is expected to notify his/her immediate supervisor and the Human
Resources Department personally, or as soon as the employee can determine
that he/she will be late or absent.

The employee should explain fully the reason for his/her absence and when

he/she expects to be able to resume work.

The employee should not depend on friends, relatives, or fellow employees to
report his/her absence.

Absences of more than one day must be reported duly unless other arrangements
have been made with the employee’s Department Head.

Absences due to illness for three (3) days or more require a medical certificate
from the attending physician.

All absences shall be supported by the applicable leave forms.