Page 45 - Curriculum & Instruction

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74 and below 5.0 NMT - No Mid-term test
NFT - No final test
NP - No project

Important: Grades to appear in the grading sheet must be the numerical rating (e.g. 1.25, 1.5, 5.0,
etc)

2.3.3. Submission of Grades and Class Record
2.3.3.1. Grading sheets should be submitted to the Office of the College Dean during the
designated dates and forwarded to the Office of the Registrar within seven (7)
working days after the last day of the final examinations for the regular non-
graduating students. For graduating students, however, their grading sheets
should be submitted ahead of the schedule.
2.3.3.2. A copy of the class records and grading sheets should also be submitted and filed
at the University for reference in cases of inquiries regarding computations and
incomplete grades.

2.3.4. Changes in Grades
2.3.4.1. A change of grade is valid only if the faculty member has erroneously entered a
grade on the grading sheet or made an error in the computation. The request is
officially made by the concerned faculty and noted by the Dean before it is
forwarded to the Registrar.
2.3.4.2. Errors on the Report on Ratings should be corrected clearly and legibly.
Rectification of an erroneous grade should be done within one year following the
semester when the student took the subject. In addition, faculty members should
affix their signature for any erasures or corrections done on the Report on Ratings.

2.3.5. Late Submission of Grades
In case a faculty member fails to submit the grading sheets on time, the salary for
the last week of the term will be withheld until a clearance from the Office of the Registrar
is secured.

2.3.6. Incomplete Grades and Guide for Completion
2.3.6.1. Students who fail to take the final examination without any valid reason should
receive a failing grade. Only students with valid reasons may receive an incomplete
grade (INC) for not taking the final examination. Some of the valid reasons are:
grave illness as certified by a licensed physician, death of an immediate relative as
supported by a death certificate, for being an official representative of the school
in conferences or contests with supporting documents, and other similar reasons
as determined by the faculty member in consultation with the College Head.
2.3.6.2. Students having academic difficulties such as those who failed to complete a
project or assignment may also receive an INC. Exemptions are given only to
students doing research works with a longer time frame. In case of an incomplete
grade, the student is given a year to complete for both graduate and
undergraduate levels. This applies to his/her grades in a subject with pre-requisite
shall not be allowed to enroll the next higher subject offered in the following
semester.

2.3.7. Guidelines for Completion of Grades
2.3.7.1. Once the student is ready to submit the requirements set by the faculty member
to complete the subject, the student secures an Application for Completion of
Grades from the Office of the Registrar to be given to the professor concerned.
2.3.7.2. The faculty member concerned and the Dean sign and submit the form with the
assigned rating to the Office of the Registrar in a sealed envelope.

2.3.8. Failing Grades
2.3.8.1. Failing grades, i.e. lower than 75% in the undergraduate, 2 or 85% in the master’s,
and 1.75 or 89 in the doctoral, are given to students who do not perform
satisfactorily according to standards required in the course. The faculty member
however should render all possible assistance to help and encourage the student
to pass the course. He/She may give special projects or additional assignments to
compensate or make up for any deficiency.