Page 27 - HRD

employee was let go for reasons other than incompetence, insubordination, or misconduct in
the workplace. In such situations, the employee may be rehired for a similar job in the future.

20.3.5. Should surrender issued items by the company: motorcycle, sim card, uniform or gears
(if applicable), tools and equipment, laptop, etc.

20.3.6. In certain cases after termination of employment, lost company issued items (whether
intentionally or unintentionally) should not be deducted in the back-up pay of the employee as
per company policy and Department of Labor and Employment. However, the employee must
replace it just as exactly what the lost item/s look/s and appear/s like.

20.3.6. The employee must render at least 30 days turnover (projects, company accounts,
Facebook @ Work account, passwords, etc.) under DOLE. The company reserves its right to let
go the employee if he/she has nothing to turnover to the company.

th
20.3.7. In order to receive the 13 month pay and back-up pay, the employee should be
cleared/undergo clearance from the following departments: Accounting, Warehouse, Technical,
Sales, Marketing, IE, Admin, CEO, and Supervisor. If the employee is already cleared from the
above-mentioned departments, the HR Department will prepare a voucher which includes the
th
th
computed 13 month pay, unclaimed salary, and back-up pay. Computations for the 13 month
pay and back-up pay is based on the employee’s employment/service records in the company.

20.3.8. After the HR Department Head signed the voucher, the voucher will be transferred to
the Accounting Department for checking and verification. Appropriate deductions (hand-
th
collected fees, etc.) to the computed 13 month pay and back-up pay should apply. The
Admin/Accounting Department Head must also sign the voucher.

20.3.9. Once the Admin/Accounting Department Head signed the voucher, it will be given to
the COO/General Manager for approval. After approval, the Accounting Department will
prepare the cheque.

20.3.10. The HR Department will contact the employee once the cheque is already available.
After claiming the cheque, the employee should sign the voucher as proof.

21. OJT (On-the-job training)/Internship SOP

21.1. All Interns should submit a Memorandum of Agreement (MOA) from the
School/University.
21.2. Must have an acceptance letter (signed by the HR Department).
21.3. All OJT trainees are required to have a time card/Daily Time Report (DTR) which serves as
their proof of attendance.
21.4. Should wear red uniform/shirt.
21.5. Interns should observe punctuality and regular attendance in reporting to his/her assigned
duty. They should consistently accomplish the attendance sheet noted by the onsite supervisor.
21.6. All Interns should abide the rules and regulations set forth by the company.
20.7. The Company reserves its right to terminate the Interns if they fail to comply its Standard
Operating Procedures.
20.8. Initial items issued by the company should be returned after the On-the-job training.
Automation and Security Inc.
www.asi.com.ph
v1-2017