Page 44 - Police Federal Credit Union

When an employee has an unscheduled sick leave absence from work, the employee is required to
notify his or her Supervisor as soon as possible prior to the start of their workday. When possible, the
employee and Supervisor should discuss an anticipated date of return. Unless otherwise agreed, in
such cases of recovery from surgery or an extended illness, employees are expected to call in every

day they are absent during an illness.

In instances where sick leave has been exhausted, leave will be charged to the employee’s accrued
vacation leave. After both sick and vacation leave is exhausted, the employee will be placed in a non-
pay status (LWOP). Supervisors may require employees to produce a doctor’s note for any sick leave
taken.

Accrued, but unused sick leave hours can be carried over at the end of each calendar year; however,
the maximum amount of sick leave carry over hours for each employee is 480. Effective July 1, 2009,
current employees with over 480 hours of sick leave accrued were grandfathered to maintain their
current accrued hours; however, they will no longer accrue sick leave unless their balance drops below
480. Should sick leave hours drop below the maximum amount of accumulation (480 hours), the
employee will begin accruing sick leave at the end of the pay period not to exceed the maximum 480
hours.

Non-exempt employees, regardless of the number of days/hours of sick leave used must submit a
completed timesheet to their Supervisor for timely submission and proper recording while on leave
even though they are not in the office.

Exempt employees are required to report full days (8 hours) of sick leave taken when completing their
timesheets regardless if a full day was not taken.

There is no payment for accrued, unused sick leave when an employee leaves Police FCU either
voluntarily or involuntarily.

MARYLAND FLEXIBLE LEAVE ACT

In addition to the other leave provisions in this Employee Manual (except those applicable only to

District of Columbia employees), our Maryland employees are covered by the Maryland Flexible Leave
Act (MFLA) which provides that accrued, paid leave may be used to care for the illness of the
employee’s parent, spouse, or child of any age. Any accrued, paid leave may be used, meaning that
our Maryland employees may use vacation or sick days for this purpose. The Credit Union’s leave
accrual rules are not changed by the MFLA.

An employee choosing to use leave under the MFLA must notify his or her Supervisor as soon as
practical of the need to be absent and continue to provide notice daily unless other arrangements are

made. The employee must also designate which accrued leave is being used. Medical documentation
of illness may be requested in a manner like that requested for the employee’s own use of sick leave.

POLICE FEDERAL CREDIT UNION EMPLOYEE MANUAL - APRIL 2017 44 | PAGE