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SERGEANT-AT-ARMS

The functions of a Sergeant-at-Arms is to help a meeting, and unobtrusively, to general
maintain an orderly, dignified, and effective conduct of members and guests at the
Rotary Club meeting, one that will make the meeting
right kind of impression on Club members,
c. Play an important role in overall following
visitors and guests.
and maintaining a schedule of events
Theses Functions Include : and activity to provide for a pleasant and
successful meeting.
a. Be constantly on the alert to prevent any
occurrence that might detract from the d. Allow the President to conduct the meeting
dignity and prestige associated with Rotary with confidence and a rule of order.
Clubs.
e. Assisting members and guests to be able to
b. To Handle the Physical Preparations for, and have a positive and enjoyable experience
the mechanical/logistical arrangements of with the Club meeting.

CANCELLATION OF REGULAR MEETINGS
A Club may cancel a regular meeting only if it falls on a National holiday or in case of the death of
a Club member, or of an epidemic or of a disaster affecting the whole community, or of an armed
conflict in the community which endangers the lives of the Club members. The Club may cancel not
more than four regular meetings in a year for causes not otherwise specified herein provided that
this Club does not fail to meet for more than three consecutive meetings.

WEEKLY MEETINGS PLANNER
Total Balance

Weeks in a year on an average 52 52

Essential Meetings every year Installation, DG Visit, 5 47
Approval of Accounts, Nomination Committee Election AGM

Official meetings allowed to be canceled in a year 4 43
National Holidays, calamities, deaths and civil disturbance

6 Club Assembly Meetings in a year to discuss Club Issues. 6 37

Family Meetings and Fireside Meetings with 6 31
Vocational Address by New / Senior members 4 27

Meetings which could be addressed by Anns and Rotaractors in a year 2 25
Speaker / Intercity / Joint Meetings / District Meetings 25 0

118 Rotary District 3201 - Presidents & Secretaries Manual 2021