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DiSTRiCT GOVERNOR’S OFFICIAL VISIT (GOV) CHECKLIST
It is customary for the District Governor to officially (b) Receipts for payment of District Dues.
visit all the Clubs in the District, once in the year as (c) Receipts for subscriptions to “Rotary News“
an officer of Rotary International in the District, he
(d) If the visit is after 30th September, copies of
observes the working of the Club; both internally
new member form sent to RI and Receipts/
and externally; advises and guides the Club. During
details for payment of prorate dues to Rotary
the official visit, he has to complete the following
International
minimum programs:
3. Roster of Filled and Unfilled Classifications
1. Meeting with Club President, Secretary and
4. Club Leadership Plan and Committee
President Elect. Assistant Governor is also to be
invited for this meeting 5. Attendance Register and Minutes of (a) Board
Meetings (b) General Body Meetings (c) Club
2. Conducting Club Assembly will be done by
Asst. Governor with all the Directors, Committee Assemblies (d) Committee Meetings
Chairman and Members of the Club at least 1 6. The Club’s activity report, plan and objective in
week before GOV. all Avenues of service.
3. To attend a Public Function on this occasion 7. Strategic plan of the Club.
and address the invited gathering. 8. Club Budget.
District Governor’s Official Club Visit (GOV) is 9. Audited accounts of the previous year.
perhaps the most important event in a Rotary year. 10. Rotary Foundation Contribution Records.
For a Club including its President and Secretary the 11. Club Bulletins.
GOV leads to their performance appraisal and for
the DG, it is duty mandated by RI ByLaw 15,090 (e), 12. Copy of Manual of Procedure (MOP) & Rotary
code of Policies (RCP)
The GOV serves several purposes : 13. District & Global Grant Projects Reporting
Status.
1. To gain information about a Club that will
enable DG to give proper counsel and advice. 14. List of past members of the Club and their
addresses with phone numbers.
2. To inspire Rotarians with helpful suggestions
which include RI, TRF Programs and of Service 15. Organize a meeting with District Governor,
Opportunities. Committee Chairmen and the Board of
Directors. Plan an imaginative agenda for this
3. To Give Rotarians a larger version of Rotary 4.
meeting.
To provide R.I. Office with information for its
guidance in serving the Clubs. 16. Take full advantage of District Governor’s
presence for any guidance
Guidelines and requirements for all theses 17. Discuss any special problem with District
programs are as under : Governor.
Meeting with President, Secretary and President
Elect, Following records should be kept ready. Governor Public Meeting
1. Club Charter 1. Plan the Meeting for about an hour.
2. Club Constitution and Bylaws (a) Copy of Semi- 2. At the meeting of Governor’s Official Visit,
annual report of 1st July / 1st January and the please avoid Guest of Honour, Special Guest
receipt for Payment of RI Dues. and Keynote Speaker etc., except their
presence as invitees.
120 Rotary District 3201 - Presidents & Secretaries Manual 2021
