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CLUB ASSEMBLiES

A Club assembly is a meeting that all members attend that focus on strategic planning or continuing
to discuss club programs and activities. Most Clubs education, consider involving the Club trainer.
hold four to six assemblies per year. Assemblies allow Before planning assemblies, seek input from
members to members to ensure the meetings address their
• Brainstorm ideas for projects and activities interests and concerns. Ask questions such as :
• Set goals and develop action plans using the • What would you change about our weekly
Club Leadership Plan meetings?
• Coordinate committee activities
• What are the most important factors in retaining
• Review the Club’s strengths, opportunities, and current members?
weaknesses
• How can our Club recruit new members?
• Learn more about Rotary and its programs
• What changes would increase your participation
The Club administration committee is responsible for
planning the agenda for assemblies under the direction in Club service projects?
of the Club President, and a suggested timeline • What are the reasons you do or do not contribute
and list of purposes are given below for assemblies to The Rotary Foundation?

Time Frame Purpose

Immediately following the To describe, review and discuss plans developed and suggested at the
District Assembly 2021 PETS and District Assembly.

Immediately after the To discuss and adopt a plans and budget for the year
Installation or after 1 July 2021

Two weeks before the official To prepare for the official visit and review of Club Activities by Assistant
visit Governor

During the official visit To discuss the Club’s status with the District Governor
Midpoint of Rotary year To review the Club’s progress toward goals and determine the Club’s
(January/February) 2022 plan for the rest of the year

To provide an opportunity for open discussion (Ideas and suggestions
April or May 2022
may be implemented to help bring club plans toward completion)

CLUB BOARD MEETINGS

Board meetings should be held at least once a month. Agenda for Board Meetings :
The Club’s board of directors is the governing body of
the Club and is responsible for all committee and Club • Call to order
decisions. Its members are typically the President, Vice • Review/approval of previous meeting minutes
President(s), President-elect (or president-nominee, if • Consideration of items before the board
no successor has been elected), Secretary, Treasurer, • Review of the Club’s progress toward goals
immediate past President and committee chairman • Reports from Committee Chairs
as specified in the Club’s bylaws. The Club President
presides over board meetings, with assistance from the • Review of membership proposals
secretary. The President-elect may call meetings of the • Review of financial report from the Club Treasurer
incoming board to prepare for the next year. • Adjournment

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