Page 304 - TCDB combined Book

282 The Complete DESIGN BUILDER

Project Site Meetings:

It is of utmost importance to have regular site meetings with all pertinent trades and
suppliers present. A method of recording meeting minutes to ensure action and follow up is
imperative. The format that follows has proven to provide consistent results and will clearly
identify trades, suppliers’ etc. that are not performing. With each subsequent meeting a record of
all inaction will carry over and appear on the following meeting minutes. This site meeting record
can be a valuable tool in dealing with any project matters or disputes that may occur. Request that
all party’s, present or not present, acknowledge receiving a copy of the current minutes within 48
hours of their distribution.

MEETING MINUTES

Project: ACME Manufacturing

SITE MEETING No.

Date:

In Attendance: ( list all attendees, noting absentees)

Item # Description Action Date Action By

NOTE:

This format maintains an ongoing record of outstanding items and identifies the source of
unfinished business, delays and other associated problems etc.

Any errors/discrepancies noted herein must be brought to the immediate attention of the writer