Page 305 - TCDB combined Book

Chapter 5 CONSTRUCTION 283

As- Builts:

Upon completion of a project there will be a requirement for As-Built Plans and
Maintenance and Operation Manuals for all equipment installations. All warranties and
guarantees should also be obtained at this time. The As-Built Plans would be completed from
information and changes collected and recorded throughout the construction phase and then
added to the appropriate drawing. Two complete sets should be prepared with one given to the
Client and one retained for your records. The electrical and mechanical equipment installations
including Operating and Maintenance Manuals should be arranged in a ring type binder (in
duplicate) with one copy for the Client and one copy retained for your files. The Client should be
fully informed regarding his obligations on any Maintenance requirements and also the extent of
your applicable Warranties as to items covered and time limits. Prior to presenting As-Builts,
Warranties and Manuals to the Client you should have received all the supporting documentation
from your subcontractors and suppliers and thoroughly review for accuracy and completeness.

Turnover:

Prior to turnover, or agreement with full or partial project occupancy, it is important to
establish an Owner acceptance date. The laws concerning when a project has reached substantial
completion and what is required to obtain an occupancy permit varies greatly. Establishing the
earliest possible substantial completion date will usually set the start date for any Statutory
Holdback. Prior to agreement on any occupancy by the project end user a deficiency list and cost
to complete must be established and accepted by the Owner. It is recommended that you clearly
separate deficiency sums from statutory holdback amounts due to the legal and time sensitive
factor in pay out of these monies.