Page 22 - Employee Handbook

• Managers are responsible for ensuring that employees have accurately reported PTO hours taken.
• Non-exempt full-time employees can take PTO in half-hour increments.
• Employees and managers are responsible for developing a mutually agreed PTO plan that supports the business,
causes minimal business disruption, and allows the employee to utilize all of the employee’s PTO annual
allotment by the end of the anniversary year. The company reserves the right to create blackout periods during
which PTO requests should be avoided if possible and during which requests will be subject to close review by
management.

V. Accrual Schedule

Refer to the Accrual Schedule below as PTO hours accrued is based on the number of eligible hours worked during each pay period.
The annual PTO accrual is determined by years of service, and the increase in benefit is effective the pay period following the 1, 3, and
5 year anniversary date.

Years of service is defined as the cumulative number of years employed at A-MAX Auto Insurance. Refer to Rehires section III for more
information.

Completed Years of Service Weekly Accrual Rate Days per Year
0 - 1 years N/A N/A
7.5 days
1 - 3 years 1.154 hrs.
(60 hours)
10 days
3 - 5 years 1.538 hrs.
(80 hours)
15 days
5+ years 2.308 hrs.
(120 hours)

VI. PTO and Employment Status Changes

Termination

• In the event of termination, including resignation or any other event other than involuntary lay-off, the value of
the unused PTO balance (PTO accrued less PTO taken) will not be paid. If there is a negative balance, that value
will be owed to A-MAX Auto Insurance and will be deducted from the final paycheck, in accordance with
applicable laws.
• In the event of involuntary lay-off, the value of the unused PTO balance (PTO accrued less PTO taken) will be
paid in full. If there is a negative balance, the employee is not required to pay back the balance to A-MAX Auto
Insurance.

Leave of Absence

In the event of a Leave of Absence, employees may use accrued PTO to supplement income during a leave. Note, there
is no accrual of PTO while on leave of absence. PTO accrual will continue following the first pay period following return
to work date.

Family and Medical Leave Act

The Family and Medical Leave Act (FMLA) provide eligible employees with time off for certain qualifying leaves.
Qualification for PTO benefits shall have no effect on an employee’s qualification for FMLA leave. Employees may qualify

Version V4 Last Update 08-20-19 Department Operations Dept & HR

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