Page 23 - Employee Handbook

EMPLOYEE HANDBOOK
Version 2025.10.28

Pursuant to the requirements of the laws in the state(s) in which A-MAX Auto Insurance operates, the PTO policy outlined
above does not apply to those illnesses or injuries that are covered by an applicable Workers' Compensation policy.

Rehires

• In the event an employee is rehired by A-MAX Auto Insurance within 180 days of the termination date, the
benefit level will be re-instated to the tenure level on the last date of employment as applicable OR assuming
no other job level or employment status has changed.
• In the event an employee is rehired by A-MAX Auto Insurance after 180 days from the termination date, the
employee will begin at the “new employee” level, and PTO hours will accrue at that level.

5.1.2 Non-Exempt (Hourly) Full-Time Employee Paid Time Off (PTO)

Paid Time Off (PTO) is an all-purpose time off policy for eligible non-exempt (hourly) full-time employees to use for
vacation, personal/family illness, doctor/dentist appointments, or personal business. PTO combines traditional vacation
and sick leave plans into one flexible, inclusive policy. PTO is payable in the same manner as the regular pay rate and is
subject to the same withholding elections. This policy is subject to applicable State and Federal Laws. Employees
classified as benefits eligible, and who are so notified by A-MAX Auto Insurance, are eligible to accrue PTO hours. PTO
accrual begins on the first day after completing one (1) year of employment. PTO is accrued according to the schedule
in this policy. Part-time employees are not eligible for PTO.

Upon entering an eligible employment classification, non-exempt (hourly) full-time employees will begin to accrue PTO
hours according to the schedule provided in the employee's offer letter.
• PTO is accrued each pay period based on completed years of service pursuant to the Accrual Schedule (see
section II).
• PTO accrual is based on the employee’s designated standard work schedule and number of eligible hours paid
per pay period, up to 2080 hours worked.
• There is no PTO accrual on overtime hours.
• PTO accrual is based on anniversary year (i.e. based on hire date).
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Example: A full-time employee is hired on July 1 , 2016, PTO accrual begins July 1 , 2017. Employee earns weekly accrual
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rate of 1.154 through June 30 of the next year earning 7.5 days / 60 hours.
• Non-exempt employees are not eligible to rollover PTO hours.
• Employees who have a change in status (part-time to full-time) will begin to accrue PTO on the first pay period
of their new status at the accrual rate based on their length of service.

Note: A full-time employee, who has been employed with the company for 1 year and becomes a part-time
employee, will cease to accrue PTO once his/her status changes to part-time.

I. Guidelines for Taking PTO

PTO hours can be used for any reason, including PTO, sick or illness, family illness, vacation, or personal business:

• Employees must obtain approval from their manager prior to taking PTO. Managers may approve or deny
requests for PTO based on the needs of the business.
• Managers are responsible for ensuring that employees have accurately reported PTO hours taken.
• Non-exempt (hourly) full-time employees can take PTO in half-hour increments.
• Employees and managers are responsible for developing a mutually agreed PTO plan that supports the business,
causes minimal business disruption, and allows the employee to utilize all the employee’s PTO annual allotment

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