Page 63 - PAM - PROOF

V 1.1 February 2024

profile pictures, but all have an email address. The next section in this workbook
is Groups and you will be able to see then how each piece of this data is used.

Note that when you migrate from Site Builder whatever data you have in the Site
Builder contact area migrates to the new site.
Some u3as show the full name of the Group Leader plus personal email address
and phone number. Other u3as, perhaps mindful that our websites are public
worldwide, prefer to show first name only with no personal details. Other u3as
provide customised u3a addresses via a 3 party company. The email
rd
addresses can be cloaked (hidden from sight) right across the website via u3a
Settings that are discussed later in this workbook.

Note that the latter is not the same as, say, chair.baanddu3a@gmail.com as used
by committee members. These customised u3a email addresses also appear in
contacts and can be set up to be used via a contact form in a similar way to Site
Builder. More about how to do this can be found in part 2 of this workbook.
As you enter details on the form please consider the policy of your own u3a and
omit the telephone number or person’s surname if these are not what you want
to see on your group contact screen. You will see this in use with a group later
and it will make more sense then. As always please be aware of GDPR. Any
personal details should only appear with the permission of the person
concerned. In addition please be aware that if a telephone number is shown on
any website then it can be ‘harvested’ by a bot and used for a variety of
purposes.

If you try to delete a contact that is referenced as the contact for a group or for
an event then the system will prevent this from occurring. An error message
indicates which groups and/or events reference the contact. You need to visit
the relevant groups and/or events and either remove the contact or substitute a
different contact. You will then be able to remove the contact.

Workbook for Web Managers Migrating to u3a SiteWorks Page 63