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2A.4 Developer led project

External PM

Task SLA Issue Available on Standard form
Method I-Site (/)
Receive complete Principal Designer appointment letter - Email  Principal Designer Appointment Letter
Notify project team (Quantity Surveyor, Architect and Format) of Scheme Approval 1 1 day Email  -
success
Engage with the Developer and lead the project team through negotiation with the - Email  -
Developer until final shell drawings are agreed
Attend Design Team Meeting with Quantity Surveyor, Architect and Principal - Email  Design Team Meeting Agenda
Designer
Complete Design Team Meeting Minutes and issue to Quantity Surveyor, Architect 1 day Email  Design Team Meeting Minutes (Updated Agenda)
and Principal Designer
Agree shell specification with Developer and obtain approval from Internal Project Circa 4 weeks Email  -
Manager
Issue final shell drawings and specification to Architect, Principal Designer and 1 day Email  -
Format team
Receive Stage 2 information from project team - Email  Stage 2 report
Stage 2 Review and update PCSD’s 00-04, complete PCSD 05 and issue to the Quantity 1 week Email  PSCD 00 – Project Info
PCI
Surveyor, along with Stage 2 information for Cost Validation 2 [CV2] to be developed
PCSD 01 – Drawing Governance Support Document
PCSD 02 – Cost Validation Request Form [CVRF]
PCSD 03 – Risk Register
PCSD 04 Key Abnormals Schedule
PCSD 05 – Acquisition and Pre-Construction Cost Summary
Stage 2 report
PCI
Receive Scheme Approval 2 package of information from Quantity Surveyor - Email  Cost Validation [CV2] cost document
Stage 2 report
Review Scheme Approval 2 package of information and notify Quantity Surveyor of 1 day Email  -
any required updates prior to submission to Scheme Approval
Attend Scheme Approval 2 meeting and present site with Quantity Surveyor - -  -
Receive Scheme Approval 2 meeting minutes from Internal Project Manager - Email  Scheme Approval Minutes
Notify RAM to proceed to exchange of contracts if CV2 is less than CV1 1 day Email  -
Escalate Cost Validation 2 [CV2] to RAM and Internal Project Manager if CV2 > CV1 1 day Email  Cost Validation [CV2] cost document
Notified by RAM / Internal Project Manager to proceed to Stage 3 when CV2 costs - Email  -
approved at FCEF or by Head of Acquisitions and RAM has exchanged contracts

Task SLA Issue Available on Standard form
Method I-Site (/)
Issue Exchange pack (including agreed shell drawings / specification and PCSD 06) 1 week Email  PCSD 06 – Project Exchange Form
to Shell Monitor min.1 week prior to Exchange Meeting
Arrange and attend Exchange Meeting (on-site for Conversions only) 2 weeks Email  -
Complete Exchange Meeting Minutes and issue to Construction Manager, RAM, 1 day Email  Exchange Meeting Minutes
Internal Project Manager and Shell Monitor 1 day Email (Updated PCSD 06 – Project Exchange Form)
Notify Architect and Principal Designer to proceed with development of Stage 3
-

Stage 3 information - Email  Stage 3 Drawings
Receive Stage 3 drawings from Architect and PCI from Principal Designer prior to
submission of planning applications
-
Notify Format team to review and approve the proposed Advertisements design - Email  PCI
Receive Dashboard Updates and Photographic Reports from Shell Monitor - Email  Dashboard Update
throughout the during of the Developer’s shell construction phase Photographic Report
Attend First Site Visit [FSV] during Developer’s shell construction phase with the - Email  Pre-start Meeting Agenda
design team to review project documents / information
Complete FSV meeting minutes and issue to Construction Manager, Principal 1 day Email  Pre-start Meeting Minutes (updated Agenda)
Contractor, Internal Project Manager, Quantity Surveyor, Architect and Principal
Designer

2A.4 Developer led project External PM 0.0 11.10.19