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        2B.4 TCG led project


        External PM








              Task                                                          SLA           Issue         Available on  Standard form
                                                                                          Method        I-Site (/)
              Procure design team including Structural Engineer, Building Services Engineer and   2 weeks  Email     -
              Planning Consultant
              Procure Hazardous Materials Reports (including asbestos)      Prior to site visit  Email               Asbestos Scoping document
              Receive complete Principal Designer appointment letter        -             Email                      Principal Designer Appointment Letter
              Attend Design Team Meeting                                    -             -                          -

              Complete and issue Design Team Meeting minutes to the team    1 day         Email                      Design Team Meeting Minutes
              Receive Pre-Construction Information from Principal Designer and procure   -  Email                    PCI
              outstanding PCI as required
              Receive planning drawings from the Architect                  -             Email                      Planning drawings
              Notify Format team to review and approve the proposed Advertisements design  -  Email                  -
              Receive co-ordinated Asset Plan from the Format team          -             Email                      -
              Instruct Planning Consultant to proceed with submission of application(s) to the   1 day  Email        -
              Local Planning Authority
              Receive LPA decisions from Planning Consultant                -             Email                      -
              Instruct design team to prepare Tender information            1 day         Email                      -
              Attend Design Team Meeting                                    -             -                          -
              Complete and issue Design Team Meeting minutes to the team    1 day         Email                      Design Team Meeting Minutes
           Stage 2  Agree Tender programme                                  1 day         Email                      - -

                                                                                                             
                                                                            -
              Attend Tender Review Meeting
                                                                                          -
              Complete and issue Tender Review Meeting minutes from External Project Manager  1 day  Email           Tender Review Meeting Minutes
              Undertake Post Tender Qualification process with Quantity Surveyor and Principal   1 week  Email       -
              Contractor
              Consult with Quantity Surveyor and make Principal Contractor recommendation  1 day  Email              -
              Receive Scheme Approval 2 package of information from Quantity Surveyor  -  Email                      Cost Validation [CV2] cost document
                                                                                                                      Tender drawings
              Review Scheme Approval 2 package of information and notify Quantity Surveyor of   1 day  Email         -
              any required updates prior to submission to Scheme Approval
              Attend Scheme Approval 2 meeting and present site with Quantity Surveyor  1 day  -                     -
              Receive Scheme Approval 2 meeting minutes from Internal Project Manager  -  Email                      Scheme Approval Minutes
              Notify RAM to proceed to exchange of contracts if CV2 is less than CV1  1 day  Email                   -
              Escalate Cost Validation 2 [CV2] to RAM and Internal Project Manager if CV2 > CV1  1 day  Email        Cost Validation [CV2] cost document

              Notified by RAM / Internal Project Manager to proceed when CV2 costs approved at   -  Email            -
              FCEF or by Head of Acquisitions
              Notify RAM to proceed with exchange of contracts when CV2 costs approved at   -  Email                 -
              FCEF or by Head of Acquisitions
              Issue Exchange pack (including agreed Tender drawings and PCSD 06) to   -   Email                      PCSD 06 – Project Exchange Form
              Construction Manager min.1 week prior to Exchange Meeting                                               Tender drawings
              Attend Exchange Meeting (on-site for Conversions only)        -             Email                      PCSD 06 – Project Exchange Form
              Complete and issue Exchange Meeting Minutes from External Project Manager  -  Email                    Exchange Meeting Minutes
                                                                                                                      (Updated PCSD 06 – Project Exchange Form)



































         2B.4   TCG led project                   External PM                          0.0                                   11.10.19
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